Free pest control change order template

A pest control change order for a new pest found mid-plan, a treatment area that grew, or a customer adding rodent or termite service.

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Your business

Logo

Add your logo

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Business name

Address

Phone

License number

Optional. Add it if your trade is licensed where you work.

Customer

Name

Job or billing address

Phone

Change order details

Change order number

Date

Job

Original estimate or contract number

Days added to the schedule

Line items

A credit for work taken out: type the quantity as a minus number.

DescriptionQtyUnitPrice

qty

Original contract amount

Sales tax

Leave at 0 if your work is not taxed where you are.

Reason for the change

Terms

Change total

$0.00

Change order, Change to pest plan

$0.00This change

$0.00Tax

3Lines to price

Kept in this browser only. Nothing you type here goes to Koira unless you tap Customize and send. The CSV opens in Google Sheets and Excel. In the print window, pick Save as PDF.

Your business name

Change order

Number: CO-1001

CustomerCustomer name

JobChange to pest plan

Description	Qty	Unit
Rodent exclusion, seal roof return gaps	3	hour
Rodent trapping, follow-up visits	3	visit
Credit: mosquito visits not needed	-2	visit

This change: $0.00
Change total: $0.00
3 lines have no price yet

Reason for the change

Mice entering at the roof returns; entry points shown to the customer.

Terms

Added services billed when done. Plan price returns to normal after the follow-up visits.

Approved by (customer signature)

Contractor

Date

What a pest control change order is for

Pest problems change: rodents show up in fall, a termite swarm appears in spring, a customer finishes the basement. Adding service without writing it down leads to billing disputes. A short change order with the added service, the new price and when it starts keeps the plan and the invoice in agreement.

What to put on a pest control change order

The current plan and price.
The new pest or area and what was found.
Added and removed services.
The new price and start date.
Customer approval.

A worked example

In the fall the quarterly customer hears mice in the attic. You find entry points at the roof returns. They also drop mosquito service for the winter.

Line	Qty	Unit	Price
Rodent exclusion, seal roof return gaps	3	hour	Your price
Rodent trapping, follow-up visits	3	visit	Your price
Credit: mosquito visits not needed	-2	visit	Your price

Note where the entry points were. If mice return through a gap you did not seal, the change order shows what was in scope.

Line items pest control companies use

Line item	Unit	How to write it
Initial inspection and treatment	each	The first, heavier visit.
General pest service, quarterly	visit	Exterior barrier and interior as needed.
Termite inspection	each	Report for the homeowner or a real estate sale.
Termite treatment, liquid	ft	By linear foot of foundation.
Termite bait stations	each	Install, then monitoring.
Rodent exclusion	hour	Sealing entry points; materials listed.
Rodent trapping, follow-up visits	visit	Checks and removal.
Bed bug treatment	room	Heat or chemical, with prep instructions.
Mosquito treatment, seasonal	visit	Yard treatments through the season.
Wasp or hornet nest removal	each	Per nest; height matters.
Wildlife removal	each	Where licensed; trapping and exclusion.
Re-service between visits	visit	Say whether it is free for plan members.

Terms and deposit language for pest control

Deposit. No deposit on recurring service. Termite and bed bug treatments may take a deposit to schedule.
Payment. Recurring plans billed per visit, monthly or yearly; one-time treatments due on completion.
Warranty. Plans often include free re-service if pests return between visits. Termite warranties should state their length, renewal and what they cover.
All products are applied according to the label and your state's licensing rules.
The customer follows prep instructions, especially for bed bugs and interior treatments.
Pets and people stay off treated areas for the time the label requires.

How to fill it in

Put in the original estimate number and amount.
Write what changed in the reason box, plainly.
Add the new work; type a minus quantity for any credit.
Fill in the days added.
Print it for a signature on site, or send it from Koira to sign by phone.

Free tools for pest control

The same change order for other trades: appliance repair, auto detailing, carpet cleaning, chimney, house cleaning, commercial cleaning, concrete, drywall, electrical, fence, flooring, garage door, general contractor, gutter, handyman, hvac, irrigation, junk removal, landscaping, lawn care, locksmith, moving, painting, plumbing, pool service, pressure washing, remodeling, roofing, septic, snow removal, solar, tree service, waterproofing, window cleaning.

More for pest control companies: how pest control companies run on Koira.

FAQ

When does a pest control plan need a change order?

When a new pest needs a different treatment, the treated area grows, or the customer adds or drops a service. Write the new price and start date.

How do I price rodent exclusion?

By the hour plus materials, after you find the entry points. List the points you will seal so the scope is clear.

Can a change order drop a service?

Yes. Enter a minus quantity for dropped visits and the template subtracts them from the change total. The customer sees the new work and the dropped visits on one page.

Should the customer approve before treatment?

Yes, for any added cost. A quick written approval avoids a dispute on the next invoice. It also gives you a record if the customer later says they never agreed.

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