What a house cleaning change order is for
Recurring cleaning plans drift: a basement gets finished, a baby arrives, laundry gets added. If the price never changes, your margin quietly disappears. A short written change with the new per-visit price keeps the plan honest and gives the client a clear record of what they agreed to.
What to put on a house cleaning change order
- The current plan and price.
- What changes and from when.
- Added services and any dropped ones.
- The new per-visit price.
- Client approval.
A worked example
A biweekly client finishes the basement and wants it cleaned each visit, adds a load of laundry, and asks to stop the oven add-on.
| Line | Qty | Unit | Price |
|---|---|---|---|
| Finished basement added to each visit | 1 | room | Your price |
| Laundry, wash and fold | 1 | load | Your price |
| Credit: inside oven no longer included | -1 | each | Your price |
Put the current per-visit price in Original amount; the new total is the new per-visit price. Say in the notes which visit it starts with.
Line items house cleaners use
| Line item | Unit | How to write it |
|---|---|---|
| Standard clean | each | Kitchen, baths, dusting, floors; by home size. |
| Deep clean | each | Baseboards, inside appliances on request, detailed scrubbing; usually the first visit. |
| Move-in or move-out clean | each | Empty home, inside cabinets and appliances. |
| Inside oven | each | Add-on. |
| Inside refrigerator | each | Add-on; customer empties it first. |
| Interior windows | each | Per window, inside only. |
| Laundry, wash and fold | load | Per load. |
| Change bed linens | each | Per bed. |
| Baseboards and blinds detail | room | Often part of a deep clean. |
| Post-construction cleanup | hour | Fine dust takes repeated passes; price by the hour. |
| Pet hair surcharge | each | Homes with heavy shedding. |
| Extra hours | hour | Time beyond the agreed visit. |
Terms and deposit language for house cleaning
- Deposit. Recurring cleans usually need no deposit, with a card on file. One-time deep cleans and move-outs may take a booking deposit to hold the date.
- Payment. Charged after each visit to the card on file, or paid at the visit. Recurring clients may be billed weekly or monthly.
- Warranty. If something was missed, the customer tells you within a day or so and you come back to fix that area at no charge. Say the window.
- Late cancellations or a locked-out visit may be charged; say the notice you need.
- Cleaners do not move heavy furniture, climb high ladders or handle biohazards unless agreed.
- Customer secures valuables and tells you about fragile items and pets.
How to fill it in
- Put in the original estimate number and amount.
- Write what changed in the reason box, plainly.
- Add the new work; type a minus quantity for any credit.
- Fill in the days added.
- Print it for a signature on site, or send it from Koira to sign by phone.
Free tools for house cleaning
- House cleaning cost calculator
- Cleaning business name generator
- Carpet cleaning cost calculator
- Labor rate calculator
The same change order for other trades: appliance repair, auto detailing, carpet cleaning, chimney, commercial cleaning, concrete, drywall, electrical, fence, flooring, garage door, general contractor, gutter, handyman, hvac, irrigation, junk removal, landscaping, lawn care, locksmith, moving, painting, pest control, plumbing, pool service, pressure washing, remodeling, roofing, septic, snow removal, solar, tree service, waterproofing, window cleaning.
More for house cleaners: how house cleaners run on Koira.