What a carpet cleaning change order is for
Most carpet cleaning changes happen at the door: another bedroom, a rug, pet damage that is worse than the phone call suggested. A short written change with the new total, approved before you start that area, keeps the end of the job friendly. It is quicker than a new estimate and clearer than a verbal yes.
What to put on a carpet cleaning change order
- The original price.
- What was added or found.
- Added lines and credits.
- The new total.
- Customer approval before the extra work.
A worked example
At the house, the customer adds the basement family room and an area rug, and the urine damage turns out to cover twice the area. They skip the protector.
| Line | Qty | Unit | Price |
|---|---|---|---|
| Basement family room | 1 | room | Your price |
| Area rug, cleaned on site | 48 | sq ft | Your price |
| Additional pet urine treatment | 30 | sq ft | Your price |
| Credit: protector not applied | -4 | room | Your price |
The protector credit has a minus quantity so it comes off. Get the approval before starting the basement.
Line items carpet cleaners use
| Line item | Unit | How to write it |
|---|---|---|
| Hot water extraction, per room | room | Say the largest room size a room price covers. |
| Carpet cleaning by area | sq ft | For open plans and commercial floors. |
| Hallway | each | Often priced as half a room. |
| Stairs | each | Per step. |
| Pre-treatment for traffic lanes | room | Heavy soil areas. |
| Spot and stain treatment | each | Say that some stains may not come out. |
| Pet odor and urine treatment | sq ft | Enzyme or subfloor treatment where needed. |
| Carpet protector | room | Applied after cleaning. |
| Upholstery, sofa | each | By seat count or piece. |
| Area rug cleaning | sq ft | On site or in plant. |
| Tile and grout cleaning | sq ft | Grout sealing extra. |
| Move furniture | room | Light furniture only; say what you will not move. |
Terms and deposit language for carpet cleaning
- Deposit. No deposit on residential jobs; commercial or large jobs may take one to hold the date.
- Payment. Due when the job is done, before the crew leaves.
- Warranty. If a spot reappears within a short window from wicking, you come back to treat it at no charge. Say the window, and that some stains are permanent.
- Drying time depends on airflow and humidity; keep traffic off until dry.
- Pet urine may need more than one treatment and may not fully remove odor if it reached the pad.
- Customer moves fragile and valuable items before the visit.
How to fill it in
- Put in the original estimate number and amount.
- Write what changed in the reason box, plainly.
- Add the new work; type a minus quantity for any credit.
- Fill in the days added.
- Print it for a signature on site, or send it from Koira to sign by phone.
Free tools for carpet cleaning
- Carpet cleaning cost calculator
- Cleaning business name generator
- Labor rate calculator
- Markup calculator
The same change order for other trades: appliance repair, auto detailing, chimney, house cleaning, commercial cleaning, concrete, drywall, electrical, fence, flooring, garage door, general contractor, gutter, handyman, hvac, irrigation, junk removal, landscaping, lawn care, locksmith, moving, painting, pest control, plumbing, pool service, pressure washing, remodeling, roofing, septic, snow removal, solar, tree service, waterproofing, window cleaning.