What a carpet cleaning proposal is for
Customers usually pick the cheapest carpet cleaning they see, then are unhappy when traffic lanes and pet spots remain. Three packages on the same rooms show what more care buys. The middle one usually matches what the carpet needs; the top one is for pet owners and households with kids.
What to put on a carpet cleaning proposal
- The same rooms and stairs in each package.
- What each package adds.
- Honest notes on what each will and will not fix.
- One acceptance line.
A worked example
The same two-story house. Price each line from your own rates.
Option 1: Good: standard clean. Hot water extraction of all rooms, hall and stairs.
| Line | Qty | Unit | Price |
|---|---|---|---|
| Hot water extraction, rooms | 4 | room | Your price |
| Hallway | 1 | each | Your price |
| Stairs | 14 | each | Your price |
Option 2: Better: with pre-treatment. Adds traffic lane pre-treatment and spot work.
| Line | Qty | Unit | Price |
|---|---|---|---|
| Hot water extraction, rooms | 4 | room | Your price |
| Hallway | 1 | each | Your price |
| Stairs | 14 | each | Your price |
| Pre-treatment for traffic lanes | 4 | room | Your price |
| Spot and stain treatment | 5 | each | Your price |
Option 3: Best: pet and protect. Adds pet urine treatment and carpet protector.
| Line | Qty | Unit | Price |
|---|---|---|---|
| Hot water extraction, rooms | 4 | room | Your price |
| Hallway | 1 | each | Your price |
| Stairs | 14 | each | Your price |
| Pre-treatment for traffic lanes | 4 | room | Your price |
| Pet urine treatment | 30 | sq ft | Your price |
| Carpet protector | 4 | room | Your price |
Write what each package fixes in its note. Customers choose on results, so say traffic lanes and pet odor plainly.
Line items carpet cleaners use
| Line item | Unit | How to write it |
|---|---|---|
| Hot water extraction, per room | room | Say the largest room size a room price covers. |
| Carpet cleaning by area | sq ft | For open plans and commercial floors. |
| Hallway | each | Often priced as half a room. |
| Stairs | each | Per step. |
| Pre-treatment for traffic lanes | room | Heavy soil areas. |
| Spot and stain treatment | each | Say that some stains may not come out. |
| Pet odor and urine treatment | sq ft | Enzyme or subfloor treatment where needed. |
| Carpet protector | room | Applied after cleaning. |
| Upholstery, sofa | each | By seat count or piece. |
| Area rug cleaning | sq ft | On site or in plant. |
| Tile and grout cleaning | sq ft | Grout sealing extra. |
| Move furniture | room | Light furniture only; say what you will not move. |
Terms and deposit language for carpet cleaning
- Deposit. No deposit on residential jobs; commercial or large jobs may take one to hold the date.
- Payment. Due when the job is done, before the crew leaves.
- Warranty. If a spot reappears within a short window from wicking, you come back to treat it at no charge. Say the window, and that some stains are permanent.
- Drying time depends on airflow and humidity; keep traffic off until dry.
- Pet urine may need more than one treatment and may not fully remove odor if it reached the pad.
- Customer moves fragile and valuable items before the visit.
How to fill it in
- Fill in the customer and the job.
- Check each option's name, its one-line difference and its lines.
- Add your prices; each option totals on its own.
- Set tax, the deposit and the good-until date.
- Print it, download it, or send it from Koira so the customer can pick and sign on the phone.
Free tools for carpet cleaning
- Carpet cleaning cost calculator
- Cleaning business name generator
- Labor rate calculator
- Markup calculator
The same proposal for other trades: appliance repair, auto detailing, chimney, house cleaning, commercial cleaning, concrete, drywall, electrical, fence, flooring, garage door, general contractor, gutter, handyman, hvac, irrigation, junk removal, landscaping, lawn care, locksmith, moving, painting, pest control, plumbing, pool service, pressure washing, remodeling, roofing, septic, snow removal, solar, tree service, waterproofing, window cleaning.