What a duct cleaning proposal is for
Some owners called about a slow dryer; others about dust. Three options for the same home let them choose without pressure: the vent they called about, the whole system, or the whole system with a yearly reminder visit. It is an honest way to sell more than one service.
What to put on a duct cleaning proposal
- The same home in each option.
- What each option cleans.
- Photos included in all.
- Yearly plan where offered.
- One acceptance line.
A worked example
The same 2,000 sq ft home. The duct line uses the calculator's typical price.
Option 1: Good: dryer vent only. Clean the dryer vent and fit a guard.
| Line | Qty | Unit | Price |
|---|---|---|---|
| Dryer vent cleaning | 1 | each | Your price |
| Dryer vent bird guard | 1 | each | Your price |
Option 2: Better: ducts and dryer vent. Whole-system duct cleaning plus the dryer vent.
| Line | Qty | Unit | Price | Amount |
|---|---|---|---|---|
| Air duct cleaning (2,000 sq ft) * | 1 | each | $475.00 | $475.00 |
| Dryer vent cleaning | 1 | each | Your price |
Option 3: Best: ducts, vent and yearly plan. Everything, plus a yearly dryer vent visit.
| Line | Qty | Unit | Price | Amount |
|---|---|---|---|---|
| Air duct cleaning (2,000 sq ft) * | 1 | each | $475.00 | $475.00 |
| Dryer vent cleaning | 1 | each | Your price | |
| Yearly dryer vent plan | 1 | each | Your price |
Keep the options honest. If the ducts do not need cleaning, say so and sell the dryer vent.
* Typical price from our free air duct cleaning cost calculator, which lists its sources. Your own costs and market come first.
Line items duct cleaners use
| Line item | Unit | How to write it |
|---|---|---|
| Air duct cleaning, whole system | each | Home size, supply and return runs. |
| Supply vent | each | Per register, if priced by the vent. |
| Return vent | each | Per return grille. |
| Main trunk lines | ft | Accessible trunk runs cleaned. |
| Dryer vent cleaning | each | Where the vent exits and run length. |
| Dryer vent bird guard | each | Cap guard installed. |
| Blower and coil cleaning | each | Only where your license and training allow. |
| Access holes cut and sealed | each | Patched with approved covers. |
| Before and after camera inspection | each | Photos or video for the owner. |
| Furnace filter | each | Size and rating. |
| Dryer vent reroute | each | Shorter, straighter run in metal duct. |
Terms and deposit language for duct cleaning
- Deposit. No deposit on standard cleanings. Reroutes and larger systems take a deposit when booked, within your state's rules.
- Payment. Due when the cleaning is finished and the before and after photos are shown.
- Warranty. You stand behind the cleaning of what you could reach, shown in the photos. Duct damage that was there before, and parts of the system not accessible, are left out.
- Photos before and after are part of every cleaning.
- Mold claims are shown to the owner, not just described.
- Gas dryers are reconnected and checked for leaks before you leave.
How to fill it in
- Fill in the customer and the job.
- Check each option's name, its one-line difference and its lines.
- Add your prices; each option totals on its own.
- Set tax, the deposit and the good-until date.
- Print it, download it, or send it from Koira so the customer can pick and sign on the phone.
Free tools for duct cleaning
- Air duct cleaning cost calculator
- Dryer vent cleaning cost calculator
- Labor rate calculator
- Maintenance plan pricing calculator
The same proposal for other trades: appliance repair, auto detailing, carpentry, carpet cleaning, chimney, house cleaning, commercial cleaning, concrete, deck, drywall, electrical, fence, flooring, garage door, general contractor, glass, gutter, handyman, holiday lighting, home inspection, hood cleaning, hvac, insulation, irrigation, junk removal, landscaping, lawn care, locksmith, masonry, moving, painting, pest control, plumbing, pool service, pressure washing, property maintenance, remodeling, restoration, roofing, security system, septic, siding, snow removal, solar, tile, tree service, water treatment, waterproofing, window cleaning, window and door.
More for duct cleaners: how duct cleaners run on Koira.