What a duct cleaning invoice is for
A duct cleaning invoice is judged against the photos. An invoice that lists what was cleaned, attaches before and after images and suggests when the dryer vent should be cleaned again ends the visit with proof and a reason to call you back next year.
What to put on a duct cleaning invoice
- Vents and lines cleaned.
- Dryer vent and any guard installed.
- Photos attached.
- Next suggested dryer vent cleaning.
A worked example
The ducts and dryer vent are clean. The dryer vent had a nest, removed and capped.
| Line | Qty | Unit | Price | Amount |
|---|---|---|---|---|
| Air duct cleaning (2,000 sq ft) * | 1 | each | $475.00 | $475.00 |
| Dryer vent cleaning, nest removed | 1 | each | Your price | |
| Dryer vent bird guard | 1 | each | Your price |
Attach the photo of the nest. It makes the bird guard an easy line to pay.
* Typical price from our free air duct cleaning cost calculator, which lists its sources. Your own costs and market come first.
Line items duct cleaners use
| Line item | Unit | How to write it |
|---|---|---|
| Air duct cleaning, whole system | each | Home size, supply and return runs. |
| Supply vent | each | Per register, if priced by the vent. |
| Return vent | each | Per return grille. |
| Main trunk lines | ft | Accessible trunk runs cleaned. |
| Dryer vent cleaning | each | Where the vent exits and run length. |
| Dryer vent bird guard | each | Cap guard installed. |
| Blower and coil cleaning | each | Only where your license and training allow. |
| Access holes cut and sealed | each | Patched with approved covers. |
| Before and after camera inspection | each | Photos or video for the owner. |
| Furnace filter | each | Size and rating. |
| Dryer vent reroute | each | Shorter, straighter run in metal duct. |
Terms and deposit language for duct cleaning
- Deposit. No deposit on standard cleanings. Reroutes and larger systems take a deposit when booked, within your state's rules.
- Payment. Due when the cleaning is finished and the before and after photos are shown.
- Warranty. You stand behind the cleaning of what you could reach, shown in the photos. Duct damage that was there before, and parts of the system not accessible, are left out.
- Photos before and after are part of every cleaning.
- Mold claims are shown to the owner, not just described.
- Gas dryers are reconnected and checked for leaks before you leave.
How to fill it in
- Your business details carry over from any template you used before.
- Fill in who you are billing and the job.
- Check the lines against what you actually did, and add your prices.
- Put any deposit in Already paid, so the balance is right.
- Print, download or send it from Koira with a pay-by-card link.
Free tools for duct cleaning
- Air duct cleaning cost calculator
- Dryer vent cleaning cost calculator
- Labor rate calculator
- Maintenance plan pricing calculator
The same invoice for other trades: appliance repair, auto detailing, carpentry, carpet cleaning, chimney, house cleaning, commercial cleaning, concrete, deck, drywall, electrical, fence, flooring, garage door, general contractor, glass, gutter, handyman, holiday lighting, home inspection, hood cleaning, hvac, insulation, irrigation, junk removal, landscaping, lawn care, locksmith, masonry, moving, painting, pest control, plumbing, pool service, pressure washing, property maintenance, remodeling, restoration, roofing, security system, septic, siding, snow removal, solar, tile, tree service, water treatment, waterproofing, window cleaning, window and door.
More for duct cleaners: how duct cleaners run on Koira.