What a restoration invoice is for
Restoration invoices are questioned line by line, by owners and by adjusters. An invoice that ties every equipment day and visit to the moisture log, with photos and the date the drying goal was met, answers those questions before they are asked and gets paid without a month of back and forth.
What to put on a restoration invoice
- Extraction and tear-out completed.
- Equipment days matched to the log.
- Monitoring visits and the final readings.
- Date the drying goal was met.
- Deductible or owner share, if insured.
A worked example
The hall and laundry are dry. Drying took one day longer than estimated, shown in the log.
| Line | Qty | Unit | Price | Amount |
|---|---|---|---|---|
| Water removal and drying, clean water * | 200 | sq ft | $3.75 | $750.00 |
| Air mover | 16 | day | Your price | |
| Dehumidifier | 4 | day | Your price | |
| Flood cut and remove wet drywall | 40 | ft | Your price | |
| Moisture monitoring visit | 3 | visit | Your price |
Attach the moisture log. The extra day of equipment is explained by the readings, not by your word.
* Typical price from our free water damage restoration cost calculator, which lists its sources. Your own costs and market come first.
Line items restoration companies use
| Line item | Unit | How to write it |
|---|---|---|
| Emergency response and setup | each | After-hours call-out, inspection and moisture map. |
| Water extraction | sq ft | Category of water and surfaces extracted. |
| Air mover | day | Per unit per day on site. |
| Dehumidifier | day | Per unit per day on site. |
| Moisture monitoring visit | visit | Readings recorded each visit. |
| Flood cut and remove wet drywall | ft | Height of the cut and disposal. |
| Remove wet carpet and pad | sq ft | Carpet saved or discarded. |
| Antimicrobial application | sq ft | Product used on affected materials. |
| Containment for mold work | each | Poly walls, zipper door and negative air. |
| Air scrubber | day | HEPA filtration per unit per day. |
| Smoke and soot cleaning | sq ft | Walls, ceilings and contents areas. |
| Disposal | load | Debris and wet material hauled away. |
| Contents pack-out | hour | Packing, moving and storing belongings. |
Terms and deposit language for restoration
- Deposit. Emergency work starts without a deposit. Planned mold and rebuild work takes a deposit at signing, within your state's limits.
- Payment. Homeowner-paid work is due on completion. On insurance jobs, the owner is responsible for the deductible and anything the carrier does not pay.
- Warranty. You stand behind drying to the goals in your moisture log and mold removal to clearance where testing is part of the job. Cause of loss, like a failed pipe, is the owner's or a plumber's to fix.
- Equipment days are counted from setup to pickup, by unit.
- Moisture readings and photos are kept for every visit and shared with the owner or adjuster.
- Rebuild after drying is a separate estimate.
How to fill it in
- Your business details carry over from any template you used before.
- Fill in who you are billing and the job.
- Check the lines against what you actually did, and add your prices.
- Put any deposit in Already paid, so the balance is right.
- Print, download or send it from Koira with a pay-by-card link.
Free tools for restoration
- Water damage restoration cost calculator
- Mold remediation cost calculator
- Basement waterproofing cost calculator
- Labor rate calculator
The same invoice for other trades: appliance repair, auto detailing, carpentry, carpet cleaning, chimney, house cleaning, commercial cleaning, concrete, deck, drywall, duct cleaning, electrical, fence, flooring, garage door, general contractor, glass, gutter, handyman, holiday lighting, home inspection, hood cleaning, hvac, insulation, irrigation, junk removal, landscaping, lawn care, locksmith, masonry, moving, painting, pest control, plumbing, pool service, pressure washing, property maintenance, remodeling, roofing, security system, septic, siding, snow removal, solar, tile, tree service, water treatment, waterproofing, window cleaning, window and door.
More for restoration companies: how restoration companies run on Koira.