What a security system invoice is for
The security invoice goes out after the owner has watched their own driveway on their phone. An invoice that matches the estimate, lists any extra camera or run they added, confirms the admin passwords are theirs and offers the yearly check plan closes the job and starts the recurring part of the business.
What to put on a security system invoice
- Devices installed, by location.
- Cable footage as run.
- Added devices with approval.
- Setup and passwords handed over.
- Deposit paid, balance and the service plan offer.
A worked example
The system is live. The owner added a fifth camera over the garage during the install.
| Line | Qty | Unit | Price | Amount |
|---|---|---|---|---|
| PoE (wired network) camera, supplied and installed * | 4 | each | $140.00 | $560.00 |
| NVR (network video recorder), set up with the phone app * | 1 | each | $300.00 | $300.00 |
| Camera, supplied and installed, garage | 1 | each | Your price | |
| Cable run, Cat6 | 260 | ft | Your price |
Write that admin passwords were handed to the owner. It protects you and them.
* Typical price from our free security camera installation cost calculator, which lists its sources. Your own costs and market come first.
Line items security installers use
| Line item | Unit | How to write it |
|---|---|---|
| Camera, supplied and installed | each | Type, resolution and mounting location. |
| Network video recorder | each | Channels and storage size. |
| Cable run, Cat6 | ft | Attic, wall fish or exterior; jacks and labels. |
| Alarm panel and keypad | each | Brand, zones and communicator. |
| Door and window sensors | each | Wired or wireless, per opening. |
| Motion detector | each | Pet-immune where needed. |
| Video doorbell | each | Wired to the chime or battery. |
| Smart lock | each | Door prep and app setup. |
| Network switch with PoE | each | Ports and power budget. |
| App setup and owner training | hour | Phones set up and the owner shown how to use it. |
| Yearly system check | visit | Cameras, recording, batteries and sensors tested. |
| Alarm permit | each | Where the city requires one from the owner. |
Terms and deposit language for security system
- Deposit. A deposit at booking covers cameras, recorders and panels bought for the job. Follow your state's deposit rules for home improvement and low voltage work.
- Payment. Balance due at install, after the system is tested and the owner's phone is set up.
- Warranty. Equipment is under the maker's warranty. You warrant your install and cabling for the time stated. Damage from storms, power surges and tampering is not covered.
- Monitoring, if chosen, is provided by a central station under its own contract.
- The owner keeps the admin passwords; you keep only what you need to service the system, with permission.
- Wi-Fi and internet service are the owner's; cameras that rely on them are only as steady as that service.
How to fill it in
- Your business details carry over from any template you used before.
- Fill in who you are billing and the job.
- Check the lines against what you actually did, and add your prices.
- Put any deposit in Already paid, so the balance is right.
- Print, download or send it from Koira with a pay-by-card link.
Free tools for security system
- Security camera installation cost calculator
- Maintenance plan pricing calculator
- Labor rate calculator
- Estimate generator
The same invoice for other trades: appliance repair, auto detailing, carpentry, carpet cleaning, chimney, house cleaning, commercial cleaning, concrete, deck, drywall, duct cleaning, electrical, fence, flooring, garage door, general contractor, glass, gutter, handyman, holiday lighting, home inspection, hood cleaning, hvac, insulation, irrigation, junk removal, landscaping, lawn care, locksmith, masonry, moving, painting, pest control, plumbing, pool service, pressure washing, property maintenance, remodeling, restoration, roofing, septic, siding, snow removal, solar, tile, tree service, water treatment, waterproofing, window cleaning, window and door.
More for security installers: how security installers run on Koira.