What a hood cleaning invoice is for
Restaurant owners pay hood cleaning invoices the morning after, from photos, not from seeing the work. An invoice that lists what was cleaned, links the before and after photos, notes any area without access and gives the next date is what they show their landlord, insurer and fire inspector.
What to put on a hood cleaning invoice
- Hood, duct and fan cleaned.
- Photos before and after.
- Areas not reachable and why.
- Fan and belt notes.
- Next scheduled cleaning.
A worked example
Quarterly cleaning done overnight. The fan belt was worn and replaced with the owner's OK.
| Line | Qty | Unit | Price |
|---|---|---|---|
| Hood, plenum and filters cleaned | 12 | ft | Your price |
| Horizontal duct cleaned | 10 | ft | Your price |
| Upblast exhaust fan cleaned | 1 | each | Your price |
| Fan belt replacement | 1 | each | Your price |
Write the next cleaning date on every invoice. It is the line inspectors and landlords look for.
Line items hood cleaning companies use
| Line item | Unit | How to write it |
|---|---|---|
| Hood, plenum and filters cleaned | ft | Hood length in feet. |
| Horizontal duct cleaned | ft | Accessible runs; access panels used. |
| Vertical duct cleaned | ft | Riser to the roof. |
| Upblast exhaust fan cleaned | each | Fan bowl, blades and housing. |
| Grease containment on fan | each | Absorbent filter or box. |
| Access panel installed | each | Where the duct cannot be reached. |
| Fan hinge kit | each | So the fan can be tilted for cleaning. |
| Filter exchange | each | Swap of baffle filters between cleanings. |
| Fan belt replacement | each | Belt size noted for next time. |
| First clean of a neglected system | hour | Extra time for heavy buildup. |
| Service label and photo report | each | Label on the hood and photos for the owner. |
| Wastewater handling | each | Captured and disposed under local rules. |
Terms and deposit language for hood cleaning
- Deposit. No deposit on scheduled cleanings for accounts in good standing. First cleans of neglected systems are paid half at booking.
- Payment. Billed after each cleaning, or monthly on a yearly plan; due within the terms on the invoice.
- Warranty. You clean the hood, accessible duct and fan to bare metal where reachable and show it in photos. Areas without access are noted, not claimed as cleaned.
- Cleanings happen after closing; the kitchen is clear of food and staff gear.
- Areas that cannot be reached are listed on the report with the access panels needed.
- Frequency follows the local fire code for the kitchen's type of cooking.
How to fill it in
- Your business details carry over from any template you used before.
- Fill in who you are billing and the job.
- Check the lines against what you actually did, and add your prices.
- Put any deposit in Already paid, so the balance is right.
- Print, download or send it from Koira with a pay-by-card link.
Free tools for hood cleaning
The same invoice for other trades: appliance repair, auto detailing, carpentry, carpet cleaning, chimney, house cleaning, commercial cleaning, concrete, deck, drywall, duct cleaning, electrical, fence, flooring, garage door, general contractor, glass, gutter, handyman, holiday lighting, home inspection, hvac, insulation, irrigation, junk removal, landscaping, lawn care, locksmith, masonry, moving, painting, pest control, plumbing, pool service, pressure washing, property maintenance, remodeling, restoration, roofing, security system, septic, siding, snow removal, solar, tile, tree service, water treatment, waterproofing, window cleaning, window and door.
More for hood cleaning companies: how hood cleaning companies run on Koira.