What a hood cleaning proposal is for
Restaurant owners budget by the year, and they want one less thing to remember. Three options for the same kitchen show the difference between calling you each time, a yearly plan on the code schedule, and a plan that also swaps filters and keeps the fan maintained. Most of the value is in the plan.
What to put on a hood cleaning proposal
- The same system in each option.
- Visits a year for the cooking type.
- Filter exchange and fan care where offered.
- Billing for each option.
- One acceptance line.
A worked example
The same 12 foot hood, duct and fan, cleaned every three months. Lines are yours to price.
Option 1: Good: per visit. Cleaning booked and billed each time.
| Line | Qty | Unit | Price |
|---|---|---|---|
| Hood, duct and fan cleaning, per visit | 1 | visit | Your price |
Option 2: Better: yearly plan. Four cleanings a year at the code schedule, billed monthly.
| Line | Qty | Unit | Price |
|---|---|---|---|
| Hood, duct and fan cleaning | 4 | visit | Your price |
| Service label and photo report | 4 | each | Your price |
Option 3: Best: plan with filters and fan care. Four cleanings, filter exchange between them and fan maintenance.
| Line | Qty | Unit | Price |
|---|---|---|---|
| Hood, duct and fan cleaning | 4 | visit | Your price |
| Filter exchange | 8 | each | Your price |
| Fan hinge kit | 1 | each | Your price |
| Fan belt replacement | 1 | each | Your price |
Show the yearly cost for each option, not only the visit price. Owners budget by the year.
Line items hood cleaning companies use
| Line item | Unit | How to write it |
|---|---|---|
| Hood, plenum and filters cleaned | ft | Hood length in feet. |
| Horizontal duct cleaned | ft | Accessible runs; access panels used. |
| Vertical duct cleaned | ft | Riser to the roof. |
| Upblast exhaust fan cleaned | each | Fan bowl, blades and housing. |
| Grease containment on fan | each | Absorbent filter or box. |
| Access panel installed | each | Where the duct cannot be reached. |
| Fan hinge kit | each | So the fan can be tilted for cleaning. |
| Filter exchange | each | Swap of baffle filters between cleanings. |
| Fan belt replacement | each | Belt size noted for next time. |
| First clean of a neglected system | hour | Extra time for heavy buildup. |
| Service label and photo report | each | Label on the hood and photos for the owner. |
| Wastewater handling | each | Captured and disposed under local rules. |
Terms and deposit language for hood cleaning
- Deposit. No deposit on scheduled cleanings for accounts in good standing. First cleans of neglected systems are paid half at booking.
- Payment. Billed after each cleaning, or monthly on a yearly plan; due within the terms on the invoice.
- Warranty. You clean the hood, accessible duct and fan to bare metal where reachable and show it in photos. Areas without access are noted, not claimed as cleaned.
- Cleanings happen after closing; the kitchen is clear of food and staff gear.
- Areas that cannot be reached are listed on the report with the access panels needed.
- Frequency follows the local fire code for the kitchen's type of cooking.
How to fill it in
- Fill in the customer and the job.
- Check each option's name, its one-line difference and its lines.
- Add your prices; each option totals on its own.
- Set tax, the deposit and the good-until date.
- Print it, download it, or send it from Koira so the customer can pick and sign on the phone.
Free tools for hood cleaning
The same proposal for other trades: appliance repair, auto detailing, carpentry, carpet cleaning, chimney, house cleaning, commercial cleaning, concrete, deck, drywall, duct cleaning, electrical, fence, flooring, garage door, general contractor, glass, gutter, handyman, holiday lighting, home inspection, hvac, insulation, irrigation, junk removal, landscaping, lawn care, locksmith, masonry, moving, painting, pest control, plumbing, pool service, pressure washing, property maintenance, remodeling, restoration, roofing, security system, septic, siding, snow removal, solar, tile, tree service, water treatment, waterproofing, window cleaning, window and door.
More for hood cleaning companies: how hood cleaning companies run on Koira.