What a hood cleaning service agreement is for
Hood cleaning is recurring by law: the fire code sets how often each kitchen must be cleaned. An agreement that sets the visits, billing, photo reports and priority service turns a restaurant into a steady account and spares the owner from tracking dates and calling around before each inspection.
What to put on a hood cleaning service agreement
- Kitchen, hoods and systems covered.
- Visits a year for the cooking type.
- Photo report and service label each visit.
- Priority service for problems.
- Repairs quoted separately.
- Price, billing and cancellation.
A worked example
A high-volume restaurant on a three-month schedule wants a yearly agreement.
| Line | Qty | Unit | Price |
|---|---|---|---|
| Hood, duct and fan cleaning | 4 | visit | Your price |
| Filter exchange | 8 | each | Your price |
| Service label and photo report | 4 | each | Your price |
Cite the fire code schedule the visits follow. Treat the rest as a template; it is not legal advice.
Line items hood cleaning companies use
| Line item | Unit | How to write it |
|---|---|---|
| Hood, plenum and filters cleaned | ft | Hood length in feet. |
| Horizontal duct cleaned | ft | Accessible runs; access panels used. |
| Vertical duct cleaned | ft | Riser to the roof. |
| Upblast exhaust fan cleaned | each | Fan bowl, blades and housing. |
| Grease containment on fan | each | Absorbent filter or box. |
| Access panel installed | each | Where the duct cannot be reached. |
| Fan hinge kit | each | So the fan can be tilted for cleaning. |
| Filter exchange | each | Swap of baffle filters between cleanings. |
| Fan belt replacement | each | Belt size noted for next time. |
| First clean of a neglected system | hour | Extra time for heavy buildup. |
| Service label and photo report | each | Label on the hood and photos for the owner. |
| Wastewater handling | each | Captured and disposed under local rules. |
Terms and deposit language for hood cleaning
- Deposit. No deposit on scheduled cleanings for accounts in good standing. First cleans of neglected systems are paid half at booking.
- Payment. Billed after each cleaning, or monthly on a yearly plan; due within the terms on the invoice.
- Warranty. You clean the hood, accessible duct and fan to bare metal where reachable and show it in photos. Areas without access are noted, not claimed as cleaned.
- Cleanings happen after closing; the kitchen is clear of food and staff gear.
- Areas that cannot be reached are listed on the report with the access panels needed.
- Frequency follows the local fire code for the kitchen's type of cooking.
How to fill it in
- Fill in the customer and the start and end dates.
- List what each visit includes and how many visits a year.
- Add your price per line; the plan shows a yearly total, and a monthly figure if billed monthly.
- Fill in what is not covered and the renewal and cancellation terms.
- Check your state's rules, then print it for signatures.
Free tools for hood cleaning
The same service agreement for other trades: appliance repair, auto detailing, carpentry, carpet cleaning, chimney, house cleaning, commercial cleaning, concrete, deck, drywall, duct cleaning, electrical, fence, flooring, garage door, general contractor, glass, gutter, handyman, holiday lighting, home inspection, hvac, insulation, irrigation, junk removal, landscaping, lawn care, locksmith, masonry, moving, painting, pest control, plumbing, pool service, pressure washing, property maintenance, remodeling, restoration, roofing, security system, septic, siding, snow removal, solar, tile, tree service, water treatment, waterproofing, window cleaning, window and door.
More for hood cleaning companies: how hood cleaning companies run on Koira.