What a duct cleaning service agreement is for
Dryer vents fill with lint every year whether anyone remembers or not. Landlords with many units and homeowners with long vent runs like a plan that books and bills the visit on its own. It turns one-time customers into a route you can plan around.
What to put on a duct cleaning service agreement
- Units or homes covered.
- Yearly dryer vent cleaning.
- Duct inspection with photos on a cycle.
- Priority booking.
- Repairs quoted separately.
- Price, billing and cancellation.
A worked example
A landlord with twelve units wants every dryer vent cleaned each year and ducts checked every other year.
| Line | Qty | Unit | Price |
|---|---|---|---|
| Yearly dryer vent cleaning, per unit | 12 | visit | Your price |
| Duct camera check, alternate years | 6 | visit | Your price |
| Bird guards as needed | 2 | each | Your price |
Duct cleaning, when the check shows it is needed, is quoted on its own. Use the wording as a template only; it is not legal advice.
Line items duct cleaners use
| Line item | Unit | How to write it |
|---|---|---|
| Air duct cleaning, whole system | each | Home size, supply and return runs. |
| Supply vent | each | Per register, if priced by the vent. |
| Return vent | each | Per return grille. |
| Main trunk lines | ft | Accessible trunk runs cleaned. |
| Dryer vent cleaning | each | Where the vent exits and run length. |
| Dryer vent bird guard | each | Cap guard installed. |
| Blower and coil cleaning | each | Only where your license and training allow. |
| Access holes cut and sealed | each | Patched with approved covers. |
| Before and after camera inspection | each | Photos or video for the owner. |
| Furnace filter | each | Size and rating. |
| Dryer vent reroute | each | Shorter, straighter run in metal duct. |
Terms and deposit language for duct cleaning
- Deposit. No deposit on standard cleanings. Reroutes and larger systems take a deposit when booked, within your state's rules.
- Payment. Due when the cleaning is finished and the before and after photos are shown.
- Warranty. You stand behind the cleaning of what you could reach, shown in the photos. Duct damage that was there before, and parts of the system not accessible, are left out.
- Photos before and after are part of every cleaning.
- Mold claims are shown to the owner, not just described.
- Gas dryers are reconnected and checked for leaks before you leave.
How to fill it in
- Fill in the customer and the start and end dates.
- List what each visit includes and how many visits a year.
- Add your price per line; the plan shows a yearly total, and a monthly figure if billed monthly.
- Fill in what is not covered and the renewal and cancellation terms.
- Check your state's rules, then print it for signatures.
Free tools for duct cleaning
- Air duct cleaning cost calculator
- Dryer vent cleaning cost calculator
- Labor rate calculator
- Maintenance plan pricing calculator
The same service agreement for other trades: appliance repair, auto detailing, carpentry, carpet cleaning, chimney, house cleaning, commercial cleaning, concrete, deck, drywall, electrical, fence, flooring, garage door, general contractor, glass, gutter, handyman, holiday lighting, home inspection, hood cleaning, hvac, insulation, irrigation, junk removal, landscaping, lawn care, locksmith, masonry, moving, painting, pest control, plumbing, pool service, pressure washing, property maintenance, remodeling, restoration, roofing, security system, septic, siding, snow removal, solar, tile, tree service, water treatment, waterproofing, window cleaning, window and door.
More for duct cleaners: how duct cleaners run on Koira.