What a pool service service agreement is for
Pool service runs on trust: you are in the back yard every week, often with nobody home. A written agreement sets the visit checklist, how chemicals are billed, gate and pet rules, and what happens after storms. It also says what you are not responsible for, such as water quality between visits when equipment fails.
What to put on a pool service service agreement
- Visit frequency and checklist.
- Chemicals included or billed by use.
- Access, pets and gate rules.
- Storm, party and extra visits.
- What you are not responsible for.
- Price, billing, renewal and cancellation.
A worked example
The salt pool owner signs for a year of weekly service with chemicals included.
| Line | Qty | Unit | Price |
|---|---|---|---|
| Weekly pool service, chemicals included | 52 | visit | Your price |
| Filter clean, quarterly | 4 | each | Your price |
Set billing to Monthly and the plan shows a per-month amount. Treat it as a starting template rather than legal advice, and look up your state's rules before you rely on it.
Line items pool service companies use
| Line item | Unit | How to write it |
|---|---|---|
| Weekly pool service, chemicals included | visit | Skim, brush, vacuum, empty baskets, test and balance. |
| Weekly pool service, chemicals extra | visit | Labor only; chemicals billed by use. |
| Pool opening | each | Remove cover, start equipment, balance water. |
| Pool closing and winterizing | each | Blow out lines, add antifreeze, cover. |
| Green pool cleanup | each | Shock, brush, filter cleans; may take several visits. |
| Filter clean, cartridge or DE | each | Say the filter type. |
| Salt cell cleaning | each | Acid wash and inspection. |
| Pump motor replacement | each | Horsepower and brand. |
| Heater repair or replacement | each | Gas or heat pump; model on the line. |
| Leak detection | each | Pressure test and dye test. |
| Chemicals, by use | lb | Chlorine, acid and other products billed when used. |
| Drain and acid wash | each | Plaster pools; say whether the yard can take the water. |
Terms and deposit language for pool service
- Deposit. No deposit on weekly service. Equipment replacements and remodels may take a deposit for parts.
- Payment. Weekly service billed monthly, often by card on file. Repairs due on completion.
- Warranty. Equipment carries the maker's warranty; your labor on repairs is covered for the period you state.
- Water chemistry can change quickly after storms, heavy use or pets; extra visits or chemicals are billed as used.
- Customer keeps gates unlocked and pets inside on service day, and tells you of parties or heavy use.
- Green pool recovery may take several visits; results depend on the filter and equipment working.
How to fill it in
- Fill in the customer and the start and end dates.
- List what each visit includes and how many visits a year.
- Add your price per line; the plan shows a yearly total, and a monthly figure if billed monthly.
- Fill in what is not covered and the renewal and cancellation terms.
- Check your state's rules, then print it for signatures.
Free tools for pool service
- Maintenance plan pricing calculator
- Labor rate calculator
- Profit margin calculator
- Pipe volume calculator
The same service agreement for other trades: appliance repair, auto detailing, carpet cleaning, chimney, house cleaning, commercial cleaning, concrete, drywall, electrical, fence, flooring, garage door, general contractor, gutter, handyman, hvac, irrigation, junk removal, landscaping, lawn care, locksmith, moving, painting, pest control, plumbing, pressure washing, remodeling, roofing, septic, snow removal, solar, tree service, waterproofing, window cleaning.
More for pool service companies: how pool service companies run on Koira.