What a pool service receipt is for
Openings and closings are often paid in cash or by check at the gate, and equipment replacements are large enough that customers keep the receipt for warranty claims. A receipt naming the pool address, the service and the equipment model makes a warranty claim easy later.
What to put on a pool service receipt
- Address and date.
- Service or equipment, with model numbers.
- Amount and payment method.
- Paid in full or the balance.
A worked example
A spring opening paid by check at the gate, with a new pump basket replaced during start-up.
| Line | Qty | Unit | Price |
|---|---|---|---|
| Pool opening | 1 | each | Your price |
| Pump basket replaced | 1 | each | Your price |
Note the start-up readings in the notes. If the water turns in a week, the receipt shows where it started.
Line items pool service companies use
| Line item | Unit | How to write it |
|---|---|---|
| Weekly pool service, chemicals included | visit | Skim, brush, vacuum, empty baskets, test and balance. |
| Weekly pool service, chemicals extra | visit | Labor only; chemicals billed by use. |
| Pool opening | each | Remove cover, start equipment, balance water. |
| Pool closing and winterizing | each | Blow out lines, add antifreeze, cover. |
| Green pool cleanup | each | Shock, brush, filter cleans; may take several visits. |
| Filter clean, cartridge or DE | each | Say the filter type. |
| Salt cell cleaning | each | Acid wash and inspection. |
| Pump motor replacement | each | Horsepower and brand. |
| Heater repair or replacement | each | Gas or heat pump; model on the line. |
| Leak detection | each | Pressure test and dye test. |
| Chemicals, by use | lb | Chlorine, acid and other products billed when used. |
| Drain and acid wash | each | Plaster pools; say whether the yard can take the water. |
Terms and deposit language for pool service
- Deposit. No deposit on weekly service. Equipment replacements and remodels may take a deposit for parts.
- Payment. Weekly service billed monthly, often by card on file. Repairs due on completion.
- Warranty. Equipment carries the maker's warranty; your labor on repairs is covered for the period you state.
- Water chemistry can change quickly after storms, heavy use or pets; extra visits or chemicals are billed as used.
- Customer keeps gates unlocked and pets inside on service day, and tells you of parties or heavy use.
- Green pool recovery may take several visits; results depend on the filter and equipment working.
How to fill it in
- Fill in who paid and which job or invoice the payment is for.
- Check the lines; they show what the payment covers.
- Pick how they paid and add the check or reference number.
- Type the amount received, or leave it blank when it pays the whole total.
- Print it, download it, or hand it over as a PDF.
Free tools for pool service
- Maintenance plan pricing calculator
- Labor rate calculator
- Profit margin calculator
- Pipe volume calculator
The same receipt for other trades: appliance repair, auto detailing, carpet cleaning, chimney, house cleaning, commercial cleaning, concrete, drywall, electrical, fence, flooring, garage door, general contractor, gutter, handyman, hvac, irrigation, junk removal, landscaping, lawn care, locksmith, moving, painting, pest control, plumbing, pressure washing, remodeling, roofing, septic, snow removal, solar, tree service, waterproofing, window cleaning.
More for pool service companies: how pool service companies run on Koira.