What a restoration receipt is for
After a loss, owners collect paperwork for their insurer, their mortgage company and their own records. A receipt that names the loss date, the address, the work and what was paid is one less thing they have to ask for, and it keeps your file clean when the carrier asks who was paid what.
What to put on a restoration receipt
- Amount paid, payment date and method.
- Date of loss and address.
- What the payment covers.
- Balance or carrier payment still pending.
A worked example
The owner paid the deductible by card at the end of drying. Enter it in Amount received.
| Line | Qty | Unit | Price | Amount |
|---|---|---|---|---|
| Water removal and drying, clean water * | 200 | sq ft | $3.75 | $750.00 |
| Air mover | 16 | day | Your price |
Put the claim number in the notes if there is one. Owners will be asked for it.
* Typical price from our free water damage restoration cost calculator, which lists its sources. Your own costs and market come first.
Line items restoration companies use
| Line item | Unit | How to write it |
|---|---|---|
| Emergency response and setup | each | After-hours call-out, inspection and moisture map. |
| Water extraction | sq ft | Category of water and surfaces extracted. |
| Air mover | day | Per unit per day on site. |
| Dehumidifier | day | Per unit per day on site. |
| Moisture monitoring visit | visit | Readings recorded each visit. |
| Flood cut and remove wet drywall | ft | Height of the cut and disposal. |
| Remove wet carpet and pad | sq ft | Carpet saved or discarded. |
| Antimicrobial application | sq ft | Product used on affected materials. |
| Containment for mold work | each | Poly walls, zipper door and negative air. |
| Air scrubber | day | HEPA filtration per unit per day. |
| Smoke and soot cleaning | sq ft | Walls, ceilings and contents areas. |
| Disposal | load | Debris and wet material hauled away. |
| Contents pack-out | hour | Packing, moving and storing belongings. |
Terms and deposit language for restoration
- Deposit. Emergency work starts without a deposit. Planned mold and rebuild work takes a deposit at signing, within your state's limits.
- Payment. Homeowner-paid work is due on completion. On insurance jobs, the owner is responsible for the deductible and anything the carrier does not pay.
- Warranty. You stand behind drying to the goals in your moisture log and mold removal to clearance where testing is part of the job. Cause of loss, like a failed pipe, is the owner's or a plumber's to fix.
- Equipment days are counted from setup to pickup, by unit.
- Moisture readings and photos are kept for every visit and shared with the owner or adjuster.
- Rebuild after drying is a separate estimate.
How to fill it in
- Fill in who paid and which job or invoice the payment is for.
- Check the lines; they show what the payment covers.
- Pick how they paid and add the check or reference number.
- Type the amount received, or leave it blank when it pays the whole total.
- Print it, download it, or hand it over as a PDF.
Free tools for restoration
- Water damage restoration cost calculator
- Mold remediation cost calculator
- Basement waterproofing cost calculator
- Labor rate calculator
The same receipt for other trades: appliance repair, auto detailing, carpentry, carpet cleaning, chimney, house cleaning, commercial cleaning, concrete, deck, drywall, duct cleaning, electrical, fence, flooring, garage door, general contractor, glass, gutter, handyman, holiday lighting, home inspection, hood cleaning, hvac, insulation, irrigation, junk removal, landscaping, lawn care, locksmith, masonry, moving, painting, pest control, plumbing, pool service, pressure washing, property maintenance, remodeling, roofing, security system, septic, siding, snow removal, solar, tile, tree service, water treatment, waterproofing, window cleaning, window and door.
More for restoration companies: how restoration companies run on Koira.