What a moving receipt is for
Employers that pay for relocation often ask for a moving receipt, and customers keep them for their own records. A receipt with both addresses, the move date and what was paid gives them what reimbursement forms want. Customers who paid a deposit weeks ago also want proof of it.
What to put on a moving receipt
- Move date and both addresses.
- Services provided.
- Amount and method.
- Paid in full or the balance.
A worked example
The customer paid the balance by card at the new home and needs a receipt for their employer's relocation program.
| Line | Qty | Unit | Price |
|---|---|---|---|
| Three movers and truck | 7.5 | hour | Your price |
| Packing labor and materials | 1 | each | Your price |
| Piano move | 1 | each | Your price |
Put the from and to addresses in the notes. Relocation programs usually ask for both.
Line items moving companies use
| Line item | Unit | How to write it |
|---|---|---|
| Movers and truck | hour | Crew size and truck size; say when the clock starts. |
| Travel time or trip fee | each | Time from your yard to the first stop and back. |
| Packing labor | hour | Full or partial packing. |
| Boxes and packing materials | each | By box size or as a bundle. |
| Furniture disassembly and reassembly | each | Beds, tables, cribs. |
| Piano or safe move | each | Specialty items with their own price. |
| Stairs or long carry | each | Walk-ups and long walks from truck to door. |
| Mattress bags and furniture pads | each | Protection for the move. |
| Storage, per month | month | If you hold items between homes. |
| Junk haul-away | load | Items left behind or not wanted. |
| Valuation coverage | each | The level of liability you accept for damaged items; explain the options. |
| Unpacking | hour | At the new home. |
Terms and deposit language for moving
- Deposit. A booking deposit holds the date and crew, especially on weekends and month ends.
- Payment. Balance due at the end of the move, before the truck leaves the new home.
- Warranty. State the liability coverage you provide for damage, how claims are made and by when. Explain the options plainly before the move.
- Hourly moves bill from the time stated to the time stated; say whether travel and breaks count.
- Valuables, cash, jewelry, medicine and hazardous items are moved by the customer.
- Interstate moves are governed by federal rules and need different paperwork; this template is for local moves.
How to fill it in
- Fill in who paid and which job or invoice the payment is for.
- Check the lines; they show what the payment covers.
- Pick how they paid and add the check or reference number.
- Type the amount received, or leave it blank when it pays the whole total.
- Print it, download it, or hand it over as a PDF.
Free tools for moving
The same receipt for other trades: appliance repair, auto detailing, carpet cleaning, chimney, house cleaning, commercial cleaning, concrete, drywall, electrical, fence, flooring, garage door, general contractor, gutter, handyman, hvac, irrigation, junk removal, landscaping, lawn care, locksmith, painting, pest control, plumbing, pool service, pressure washing, remodeling, roofing, septic, snow removal, solar, tree service, waterproofing, window cleaning.