What a moving work order is for
A moving crew needs to know where to park the truck, whether the elevator is reserved, which items stay behind and which are fragile. A work order with both addresses, access details at each end and the large item list keeps the day on schedule and reduces damage.
What to put on a moving work order
- Both addresses and arrival time.
- Parking and elevator reservations.
- Stairs and long carries at each end.
- Large items and specialty items.
- Items not to move.
- Fragile items and protection.
A worked example
Move day. Prices are hidden.
| Line | Qty | Unit | Price |
|---|---|---|---|
| Pad and load furniture | 1 | each | Your price |
| Disassemble two beds and dining table | 3 | each | Your price |
| Move piano with dolly and board | 1 | each | Your price |
| Unload and reassemble at new home | 1 | each | Your price |
Put what stays behind and the parking plan at the new home in site notes. Moving the wrong dresser is the classic mistake.
Line items moving companies use
| Line item | Unit | How to write it |
|---|---|---|
| Movers and truck | hour | Crew size and truck size; say when the clock starts. |
| Travel time or trip fee | each | Time from your yard to the first stop and back. |
| Packing labor | hour | Full or partial packing. |
| Boxes and packing materials | each | By box size or as a bundle. |
| Furniture disassembly and reassembly | each | Beds, tables, cribs. |
| Piano or safe move | each | Specialty items with their own price. |
| Stairs or long carry | each | Walk-ups and long walks from truck to door. |
| Mattress bags and furniture pads | each | Protection for the move. |
| Storage, per month | month | If you hold items between homes. |
| Junk haul-away | load | Items left behind or not wanted. |
| Valuation coverage | each | The level of liability you accept for damaged items; explain the options. |
| Unpacking | hour | At the new home. |
How to fill it in
- Fill in the customer, the site and the date.
- Add who is assigned, the arrival window and access.
- List the tasks and materials in the order the crew will need them.
- Put gate codes, pets and anything to protect in the site notes.
- Print it for the truck or send it to the crew's phone as a PDF.
Free tools for moving
The same work order for other trades: appliance repair, auto detailing, carpet cleaning, chimney, house cleaning, commercial cleaning, concrete, drywall, electrical, fence, flooring, garage door, general contractor, gutter, handyman, hvac, irrigation, junk removal, landscaping, lawn care, locksmith, painting, pest control, plumbing, pool service, pressure washing, remodeling, roofing, septic, snow removal, solar, tree service, waterproofing, window cleaning.