What a commercial cleaning work order is for
Night crews change, but the building's rules do not: the alarm code, the server room that stays locked, the executive office cleaned only on Fridays. A work order by zone with tonight's tasks and restocking makes each crew member as reliable as the one who has been there for years, and the sign-off proves the visit happened.
What to put on a commercial cleaning work order
- Building access, alarm and badge procedure.
- Zones and tasks in order.
- Periodic tasks due tonight.
- Supplies to restock.
- Locked or off-limits areas.
- Crew sign-off with times.
A worked example
A Thursday night at the office, with weekly glass due. A new crew member is on. Prices are hidden.
| Line | Qty | Unit | Price |
|---|---|---|---|
| Empty trash and recycling, all zones | 1 | visit | Your price |
| Clean and restock restrooms | 4 | room | Your price |
| Break room counters, sinks and floor | 1 | room | Your price |
| Vacuum carpeted areas | 1 | visit | Your price |
| Interior glass and entry doors (weekly) | 1 | visit | Your price |
Put the alarm procedure and the locked rooms in site notes. Record arrival and leaving times; commercial clients ask for them when a complaint comes in.
Line items commercial cleaning companies use
| Line item | Unit | How to write it |
|---|---|---|
| Nightly janitorial service | visit | Per night; list the tasks in the scope. |
| Restroom cleaning and restocking | room | Per restroom; say who supplies paper and soap. |
| Trash and recycling removal | visit | To the building's dumpster. |
| Vacuum carpeted areas | sq ft | Or include in the nightly visit. |
| Mop hard floors | sq ft | Lobbies, kitchens, restrooms. |
| Break room and kitchen cleaning | room | Counters, sinks, appliance exteriors. |
| Floor strip and wax | sq ft | Periodic; priced separately. |
| Carpet extraction | sq ft | Periodic deep clean. |
| Interior glass and entry doors | visit | Fingerprints on doors and partitions. |
| High dusting | visit | Vents, ledges and light fixtures, periodic. |
| Consumables, paper and soap | month | If you supply them; otherwise the client does. |
| Day porter | hour | On-site cleaner during business hours. |
How to fill it in
- Fill in the customer, the site and the date.
- Add who is assigned, the arrival window and access.
- List the tasks and materials in the order the crew will need them.
- Put gate codes, pets and anything to protect in the site notes.
- Print it for the truck or send it to the crew's phone as a PDF.
Free tools for commercial cleaning
The same work order for other trades: appliance repair, auto detailing, carpet cleaning, chimney, house cleaning, concrete, drywall, electrical, fence, flooring, garage door, general contractor, gutter, handyman, hvac, irrigation, junk removal, landscaping, lawn care, locksmith, moving, painting, pest control, plumbing, pool service, pressure washing, remodeling, roofing, septic, snow removal, solar, tree service, waterproofing, window cleaning.