Free window cleaning work order template

A window cleaning work order for the crew: window count by floor, ladder and pole needs, screens, hard water areas, access and anything fragile on the sills.

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4 linesFilled in for window cleaning

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Your business

Logo

Add your logo

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Business name

Address

Phone

License number

Optional. Add it if your trade is licensed where you work.

Customer and site

Name

Job or billing address

Phone

Work order details

Work order number

Scheduled

Job

Assigned to

Arrival window

Access

Tasks and materials

DescriptionQtyUnit

qty

Show prices on this work order

Site notes

Instructions

lines on this work order

Work order, Inside and outside window cleaning

$0.00Subtotal

$0.00Tax

4Lines to price

Kept in this browser only. Nothing you type here goes to Koira unless you tap Customize and send. The CSV opens in Google Sheets and Excel. In the print window, pick Save as PDF.

Your business name

Work order

Number: WO-1001

Customer and siteCustomer name

JobInside and outside window cleaning

Description	Qty	Unit
First floor windows, inside and out	12	each
Second floor windows, inside and out	8	each
Remove, wash and replace screens	20	each
Treat hard water spots, ground floor	4	each

Site notes

Extension ladder for the back; rose bushes under the back windows. Homeowner home until noon for inside work.

Instructions

Do inside work first while the homeowner is home. Lay drop cloths on sills.

Work done as written (crew lead)

Customer

Date

What a window cleaning work order is for

Window crews need to know before they leave the shop whether they need the extension ladder or the water-fed pole, and whether anyone will be home to let them inside. A work order with counts by floor and access notes keeps the right gear on the truck and the job on schedule.

What to put on a window cleaning work order

Window count by floor and side.
Ladders or water-fed pole needed.
Inside access and who will be home.
Screens and tracks.
Fragile items and landscaping below windows.
Sign-off.

A worked example

The two-story house. The crew needs the extension ladder for the back. Prices are hidden.

Line	Qty	Unit	Price
First floor windows, inside and out	12	each	Your price
Second floor windows, inside and out	8	each	Your price
Remove, wash and replace screens	20	each	Your price
Treat hard water spots, ground floor	4	each	Your price

Put the ladder needs and the rose bushes under the back windows in site notes. Damage to plants under a ladder is a common complaint.

Line items window cleaners use

Line item	Unit	How to write it
Window cleaning, inside and outside	each	Per window; say how you count double-hung and French panes.
Exterior only	each	Per window.
Screen cleaning	each	Removed, washed and replaced.
Track and sill cleaning	each	Often a separate add-on.
French or divided-light panes	each	Priced per pane or as a surcharge.
Second or third story windows	each	Ladder or pole work above the first floor.
Skylights	each	Roof access needed.
Hard water stain removal	each	Restoration work, priced per window.
Post-construction window cleaning	each	Paint, stickers and debris.
Storefront glass, recurring	visit	Commercial route work.
Gutter cleaning add-on	ft	Common pairing.
Mirror and glass shower doors	each	Interior extras.

How to fill it in

Fill in the customer, the site and the date.
Add who is assigned, the arrival window and access.
List the tasks and materials in the order the crew will need them.
Put gate codes, pets and anything to protect in the site notes.
Print it for the truck or send it to the crew's phone as a PDF.

Free tools for window cleaning

The same work order for other trades: appliance repair, auto detailing, carpet cleaning, chimney, house cleaning, commercial cleaning, concrete, drywall, electrical, fence, flooring, garage door, general contractor, gutter, handyman, hvac, irrigation, junk removal, landscaping, lawn care, locksmith, moving, painting, pest control, plumbing, pool service, pressure washing, remodeling, roofing, septic, snow removal, solar, tree service, waterproofing.

More for window cleaners: how window cleaners run on Koira.

FAQ

What goes on a window cleaning work order?

Window counts by floor, the gear needed, inside access, screens and tracks, fragile items and plants, and a sign-off.

Why list gear on the work order?

So the right ladder or water-fed pole is on the truck. Going back to the shop for a ladder wastes the morning.

Should the crew do inside or outside first?

Whichever fits when the customer is home. Note it on the work order so the crew plans the day.

How do I handle storefront routes?

Use one work order per route day listing each stop, or let Koira show the route on the crew's phones.

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