Free work order templates for every trade

A work order tells the crew what to do, where, when and with what, and ends with a sign-off. Pick your trade for its usual tasks and site notes, or start blank.

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35 tradesEach with its own lines and terms

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lines on this work order

Work order

$0.00Subtotal

$0.00Tax

2Lines to price

Kept in this browser only. Nothing you type here goes to Koira unless you tap Customize and send. The CSV opens in Google Sheets and Excel. In the print window, pick Save as PDF.

Your business name

Work order

Number: WO-1001

Customer and siteCustomer name

Description	Qty	Unit
Task	1	each
Materials to bring	1	each

Instructions

Call the office before doing anything not on this sheet.

Work done as written (crew lead)

Customer

Date

Pick your trade

Each one starts with that trade's own line items, terms and a worked example.

What a work order is for

The estimate is written for the customer. The work order is written for the person doing the work: the address, the arrival window, the tasks in order, the materials, the gate code, the dog. It is also the record of what was done, signed by the tech and the customer at the end.

What to put on it

The job address, the customer's phone and who will be home.
The date, the arrival window and who is assigned.
Each task with a quantity, and the materials to bring.
Access and site notes: gates, pets, parking, what to protect.
Anything that needs a call to the office first.
A sign-off line for the tech and the customer.

Prices on a work order

Most work orders leave prices off, because the crew does not need them and a sheet on a truck seat is easy to lose. The template hides prices by default; switch them on when the work order doubles as the customer's paperwork.

FAQ

What is the difference between a work order and an invoice?

A work order tells the crew what to do; an invoice tells the customer what they owe. Many shops write the work order first, then turn the signed-off work order into the invoice.

Who fills out a work order?

Usually the office or the owner writes it from the signed estimate, and the tech adds notes and gets the sign-off on site. In a one-person business it is the checklist you write for yourself the night before.

Should the customer sign the work order?

A customer signature at the end of the job says the work was done as written. It is the simplest way to head off a dispute about what was finished, especially on jobs paid after completion.

Can I send a work order to a tech's phone?

Download it as a PDF and text it. If you want work orders that update the job, the schedule and the invoice together, carry it into a free Koira account.

Free work order templates for every trade

Work order

Pick your trade

What a work order is for

What to put on it

Prices on a work order

FAQ

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