What a lawn care receipt is for
Some customers prepay a whole season for a discount, and they want a receipt that says exactly what the season includes. Others pay cash for a single cleanup. Either way, a receipt listing the services and the balance prevents arguments in August about what was paid for in March.
What to put on a lawn care receipt
- Amount, date and payment method.
- The season or services covered.
- Whether the season is paid in full.
- Any remaining balance or installments.
A worked example
A customer prepays the full season by check in early spring. Leave Amount received blank to show paid in full.
| Line | Qty | Unit | Price | Amount |
|---|---|---|---|---|
| Mowing, trimming and blowing * | 26 | each | $46.75 | $1,215.50 |
| Fertilizer applications * | 4 | each | $130.75 | $523.00 |
| Weed control applications * | 2 | each | $92.50 | $185.00 |
| Core aeration * | 1 | each | $166.50 | $166.50 |
| Total before tax | $2,090.00 |
The receipt lists every service in the season, so it doubles as the customer's record of what they bought. Note the prepay terms if you give a discount.
* Typical price from our free lawn care cost calculator, which lists its sources. Your own costs and market come first.
Line items lawn care companies use
| Line item | Unit | How to write it |
|---|---|---|
| Mowing, trimming and blowing | visit | Per visit, priced by lawn size. |
| Fertilizer application | each | Per round; say the product type. |
| Weed control application | each | Pre-emergent or post-emergent. |
| Core aeration | each | Once a year, usually spring or fall. |
| Overseeding | sq ft | Often paired with aeration. |
| Spring or fall cleanup | each | Leaves, sticks and bed cleanout. |
| Leaf removal | visit | Say whether leaves are hauled or mulched. |
| Hedge trimming | hour | By the hour or by the hedge. |
| Edging beds and walks | ft | Hard edging along beds and paving. |
| Mulch, delivered and spread | cu yd | Type and depth. |
| Grub or insect control | each | Where licensed for the application. |
| Extra charge for overgrown first cut | each | When the first mow needs extra passes. |
Terms and deposit language for lawn care
- Deposit. Weekly mowing usually needs no deposit; many lawn care companies bill monthly or keep a card on file. Seasonal packages may be paid up front or in monthly installments.
- Payment. Billed monthly or per visit, with a card on file charged after each visit or at month end.
- Warranty. If a treatment does not take, many lawn care companies re-treat between visits at no charge. Say whether you do and the conditions.
- Rain days move mowing to the next dry day; say how you handle a skipped week.
- Customer keeps gates unlocked, pets in, and toys and hoses off the lawn on service days.
- Pesticide and fertilizer applications follow product labels and state licensing rules.
How to fill it in
- Fill in who paid and which job or invoice the payment is for.
- Check the lines; they show what the payment covers.
- Pick how they paid and add the check or reference number.
- Type the amount received, or leave it blank when it pays the whole total.
- Print it, download it, or hand it over as a PDF.
Free tools for lawn care
- Lawn care cost calculator
- Lawn square footage calculator
- Satellite measuring tool
- Landscaping business name generator
The same receipt for other trades: appliance repair, auto detailing, carpet cleaning, chimney, house cleaning, commercial cleaning, concrete, drywall, electrical, fence, flooring, garage door, general contractor, gutter, handyman, hvac, irrigation, junk removal, landscaping, locksmith, moving, painting, pest control, plumbing, pool service, pressure washing, remodeling, roofing, septic, snow removal, solar, tree service, waterproofing, window cleaning.