What a hood cleaning receipt is for
Restaurants keep proof of hood cleaning for fire inspectors, insurers and landlords. A receipt with the address, the date, the system cleaned and the next due date is one more document in that file, and it reminds the owner that you are the company that keeps them on schedule.
What to put on a hood cleaning receipt
- Paid amount, payment day and method.
- Restaurant name and address.
- System cleaned.
- Next cleaning due.
A worked example
The restaurant paid for the quarterly cleaning by card. Enter it in Amount received.
| Line | Qty | Unit | Price |
|---|---|---|---|
| Hood, plenum and filters cleaned | 12 | ft | Your price |
| Upblast exhaust fan cleaned | 1 | each | Your price |
Put the next due date on the receipt as well as the invoice. Owners file receipts, not invoices.
Line items hood cleaning companies use
| Line item | Unit | How to write it |
|---|---|---|
| Hood, plenum and filters cleaned | ft | Hood length in feet. |
| Horizontal duct cleaned | ft | Accessible runs; access panels used. |
| Vertical duct cleaned | ft | Riser to the roof. |
| Upblast exhaust fan cleaned | each | Fan bowl, blades and housing. |
| Grease containment on fan | each | Absorbent filter or box. |
| Access panel installed | each | Where the duct cannot be reached. |
| Fan hinge kit | each | So the fan can be tilted for cleaning. |
| Filter exchange | each | Swap of baffle filters between cleanings. |
| Fan belt replacement | each | Belt size noted for next time. |
| First clean of a neglected system | hour | Extra time for heavy buildup. |
| Service label and photo report | each | Label on the hood and photos for the owner. |
| Wastewater handling | each | Captured and disposed under local rules. |
Terms and deposit language for hood cleaning
- Deposit. No deposit on scheduled cleanings for accounts in good standing. First cleans of neglected systems are paid half at booking.
- Payment. Billed after each cleaning, or monthly on a yearly plan; due within the terms on the invoice.
- Warranty. You clean the hood, accessible duct and fan to bare metal where reachable and show it in photos. Areas without access are noted, not claimed as cleaned.
- Cleanings happen after closing; the kitchen is clear of food and staff gear.
- Areas that cannot be reached are listed on the report with the access panels needed.
- Frequency follows the local fire code for the kitchen's type of cooking.
How to fill it in
- Fill in who paid and which job or invoice the payment is for.
- Check the lines; they show what the payment covers.
- Pick how they paid and add the check or reference number.
- Type the amount received, or leave it blank when it pays the whole total.
- Print it, download it, or hand it over as a PDF.
Free tools for hood cleaning
The same receipt for other trades: appliance repair, auto detailing, carpentry, carpet cleaning, chimney, house cleaning, commercial cleaning, concrete, deck, drywall, duct cleaning, electrical, fence, flooring, garage door, general contractor, glass, gutter, handyman, holiday lighting, home inspection, hvac, insulation, irrigation, junk removal, landscaping, lawn care, locksmith, masonry, moving, painting, pest control, plumbing, pool service, pressure washing, property maintenance, remodeling, restoration, roofing, security system, septic, siding, snow removal, solar, tile, tree service, water treatment, waterproofing, window cleaning, window and door.
More for hood cleaning companies: how hood cleaning companies run on Koira.