What a hood cleaning change order is for
Hood cleaning bids are made from what can be seen; the duct tells the rest. When a run is caked or unreachable, or the fan bearing is shot, the owner should approve the extra before the crew spends the night on it. A signed change order with photos does that, even at midnight, by text.
What to put on a hood cleaning change order
- What the crew found, with photos.
- Extra time or parts.
- Panels or repairs needed.
- New total.
- Owner's or manager's approval.
A worked example
The duct is far heavier than quoted, a second access panel is needed, and the fan belt is worn.
| Line | Qty | Unit | Price |
|---|---|---|---|
| First clean of a neglected system | 2 | hour | Your price |
| Access panel installed | 1 | each | Your price |
| Fan belt replacement | 1 | each | Your price |
Send the photos by text with the change order. A manager can approve at midnight from their phone.
Line items hood cleaning companies use
| Line item | Unit | How to write it |
|---|---|---|
| Hood, plenum and filters cleaned | ft | Hood length in feet. |
| Horizontal duct cleaned | ft | Accessible runs; access panels used. |
| Vertical duct cleaned | ft | Riser to the roof. |
| Upblast exhaust fan cleaned | each | Fan bowl, blades and housing. |
| Grease containment on fan | each | Absorbent filter or box. |
| Access panel installed | each | Where the duct cannot be reached. |
| Fan hinge kit | each | So the fan can be tilted for cleaning. |
| Filter exchange | each | Swap of baffle filters between cleanings. |
| Fan belt replacement | each | Belt size noted for next time. |
| First clean of a neglected system | hour | Extra time for heavy buildup. |
| Service label and photo report | each | Label on the hood and photos for the owner. |
| Wastewater handling | each | Captured and disposed under local rules. |
Terms and deposit language for hood cleaning
- Deposit. No deposit on scheduled cleanings for accounts in good standing. First cleans of neglected systems are paid half at booking.
- Payment. Billed after each cleaning, or monthly on a yearly plan; due within the terms on the invoice.
- Warranty. You clean the hood, accessible duct and fan to bare metal where reachable and show it in photos. Areas without access are noted, not claimed as cleaned.
- Cleanings happen after closing; the kitchen is clear of food and staff gear.
- Areas that cannot be reached are listed on the report with the access panels needed.
- Frequency follows the local fire code for the kitchen's type of cooking.
How to fill it in
- Put in the original estimate number and amount.
- Write what changed in the reason box, plainly.
- Add the new work; type a minus quantity for any credit.
- Fill in the days added.
- Print it for a signature on site, or send it from Koira to sign by phone.
Free tools for hood cleaning
The same change order for other trades: appliance repair, auto detailing, carpentry, carpet cleaning, chimney, house cleaning, commercial cleaning, concrete, deck, drywall, duct cleaning, electrical, fence, flooring, garage door, general contractor, glass, gutter, handyman, holiday lighting, home inspection, hvac, insulation, irrigation, junk removal, landscaping, lawn care, locksmith, masonry, moving, painting, pest control, plumbing, pool service, pressure washing, property maintenance, remodeling, restoration, roofing, security system, septic, siding, snow removal, solar, tile, tree service, water treatment, waterproofing, window cleaning, window and door.
More for hood cleaning companies: how hood cleaning companies run on Koira.