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Free change order templates for every trade

When the work changes after the estimate is signed, put it on one page: what changed, what it costs or saves, the new total and the days added. Then get it signed before the work.

FreeNo email, no sign-up
35 tradesEach with its own lines and terms
PDF, Word, CSVPrint or download
Your business
Logo
Kept in this browser for your next document. It is not uploaded.
Optional. Add it if your trade is licensed where you work.
Customer
Change order details
Line items
A credit for work taken out: type the quantity as a minus number.
DescriptionQtyUnitPrice
qty
$
qty
$
$
%
Leave at 0 if your work is not taxed where you are.
Change total
$0.00
Change order
$0.00This change
$0.00Tax
2Lines to price
Kept in this browser only. Nothing you type here goes to Koira unless you tap Customize and send. The CSV opens in Google Sheets and Excel. In the print window, pick Save as PDF.
Your business name

Change order

Number
CO-1001
CustomerCustomer name
DescriptionQtyUnitPriceAmount
Added work1each
Credit for work removed-1each
This change
$0.00
Change total
$0.00
2 lines have no price yet
Terms
This change order becomes part of the original agreement. The added amount is due with the next payment.
Approved by (customer signature)
Contractor
Date

Pick your trade

Each one starts with that trade's own line items, terms and a worked example.

What a change order is

A change order is a signed addition to the original estimate or contract. It records a change in scope, the price of that change and any effect on the schedule. Without one, extra work turns into an argument at the final invoice.

What to put on it

  • The original estimate or contract number, and its amount.
  • What changed and why: found on site, asked for by the customer, or required by the inspector.
  • Each added line with its price, and any credit for work taken out.
  • The new contract total.
  • Days added to the schedule, if any.
  • Signatures from both sides before the changed work starts.

Credits

When the customer drops part of the job, show it as a credit. In this template a credit is a line with a minus quantity, so it comes off the change total. A change order can lower the price as well as raise it.

FAQ

When do I need a change order?

Whenever the work or the price moves from what was signed: hidden damage, a customer request, a material swap or an inspector's call. Get it signed before you do the extra work.

Can a change order be verbal?

A verbal yes is hard to prove later. A short signed change order, even a photo of a signed page, protects both sides. Some states and contracts require changes in writing, so check yours.

Does a change order change the deposit?

Only if you say so. Most contractors add the change amount to the next payment or the final balance. Write which on the change order.

How do I number change orders?

Number them in order for each job (CO-1, CO-2) and put the original estimate number on each. That way the final invoice can list them one by one.

We know what works. Leave it to Koira.

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Standard⚡ Turbo
● Koira did it● You by hand
Today $9,300$8,100 / $1,200
This week $25,050$18,570 / $6,480
This month $69,300$46,150 / $23,150
Money, just now
Reminded Sean Love, $1,850. Polite reminder with the pay link.
Bids, 9:44 am
Nudged Dana on the kitchen bid. Day 3 follow up. She opened it at 9:12.
Convos, 9:41 am
Texted back a missed call. Walk through booked Thu 10:00.
Free Change Order Templates for Contractors (PDF and Word) | Koira