Free duct cleaning receipt template

A duct and dryer vent cleaning receipt for the owner or landlord, with the address, the date and the vents cleaned, for safety and rental records.

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2 linesFilled in for duct cleaning

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Total

$0.00

Receipt, Dryer vent cleaning receipt

$0.00Subtotal

$0.00Tax

2Lines to price

Kept in this browser only. Nothing you type here goes to Koira unless you tap Customize and send. The CSV opens in Google Sheets and Excel. In the print window, pick Save as PDF.

Your business name

Receipt

Number: R-1001

Received fromCustomer name

JobDryer vent cleaning receipt

Paid by: Check

Description	Qty	Unit	Price	Amount
Dryer vent cleaning	1	each
Dryer vent bird guard	1	each

Subtotal: $0.00
Total: $0.00
Amount received: $0.00
Balance: Paid in full
2 lines have no price yet

Notes

Unit and date recorded for the landlord's records.

Terms

Paid in full.

What a duct cleaning receipt is for

Landlords and property managers keep dryer vent cleaning records for every unit, and some insurers ask for them. A receipt with the address, unit, date and what was cleaned is the record they file. For homeowners, it is the reminder of when the vent was last done.

What to put on a duct cleaning receipt

Amount, date and method.
Address and unit.
Vents cleaned.
Next suggested date.

A worked example

A landlord paid for dryer vent cleaning in a rental unit. Enter it in Amount received.

Line	Qty	Unit	Price
Dryer vent cleaning	1	each	Your price
Dryer vent bird guard	1	each	Your price

Add the unit number for landlords. They keep one file per unit.

Line items duct cleaners use

Line item	Unit	How to write it
Air duct cleaning, whole system	each	Home size, supply and return runs.
Supply vent	each	Per register, if priced by the vent.
Return vent	each	Per return grille.
Main trunk lines	ft	Accessible trunk runs cleaned.
Dryer vent cleaning	each	Where the vent exits and run length.
Dryer vent bird guard	each	Cap guard installed.
Blower and coil cleaning	each	Only where your license and training allow.
Access holes cut and sealed	each	Patched with approved covers.
Before and after camera inspection	each	Photos or video for the owner.
Furnace filter	each	Size and rating.
Dryer vent reroute	each	Shorter, straighter run in metal duct.

Terms and deposit language for duct cleaning

Deposit. No deposit on standard cleanings. Reroutes and larger systems take a deposit when booked, within your state's rules.
Payment. Due when the cleaning is finished and the before and after photos are shown.
Warranty. You stand behind the cleaning of what you could reach, shown in the photos. Duct damage that was there before, and parts of the system not accessible, are left out.
Photos before and after are part of every cleaning.
Mold claims are shown to the owner, not just described.
Gas dryers are reconnected and checked for leaks before you leave.

How to fill it in

Fill in who paid and which job or invoice the payment is for.
Check the lines; they show what the payment covers.
Pick how they paid and add the check or reference number.
Type the amount received, or leave it blank when it pays the whole total.
Print it, download it, or hand it over as a PDF.

Free tools for duct cleaning

The same receipt for other trades: appliance repair, auto detailing, carpentry, carpet cleaning, chimney, house cleaning, commercial cleaning, concrete, deck, drywall, electrical, fence, flooring, garage door, general contractor, glass, gutter, handyman, holiday lighting, home inspection, hood cleaning, hvac, insulation, irrigation, junk removal, landscaping, lawn care, locksmith, masonry, moving, painting, pest control, plumbing, pool service, pressure washing, property maintenance, remodeling, restoration, roofing, security system, septic, siding, snow removal, solar, tile, tree service, water treatment, waterproofing, window cleaning, window and door.

More for duct cleaners: how duct cleaners run on Koira.

FAQ

Why do landlords want dryer vent cleaning receipts?

To keep a dated record for each unit, which some insurers and property managers ask for as proof the vents are maintained.

What goes on a duct cleaning receipt?

The address and unit, the date, the ducts or vents cleaned, the amount paid and how, and the next suggested cleaning.

Do homeowners need a receipt for duct cleaning?

It is useful. It reminds the homeowner when the dryer vent was last cleaned and who did it, which helps them know when to book again.

Can receipts go out automatically?

Yes. When you take payment at the door, Koira texts the receipt before you have packed up the van.

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