What a window and door service agreement is for
Windows and doors fail slowly: weatherstripping flattens, sliders stick, caulk joints crack, locks stop catching. Property managers with many units and owners with older homes like a yearly visit that keeps them sealed and working. It is also how you are first in line when replacement time comes.
What to put on a window and door service agreement
- Openings or units covered.
- Caulk, weatherstrip and lock checks.
- Slider and roller cleaning.
- Small fixes included and the limit.
- Replacement work quoted separately.
- Price, billing and cancellation.
A worked example
A property manager with a six-unit building wants windows and doors checked every fall.
| Line | Qty | Unit | Price |
|---|---|---|---|
| Fall window and door check, per unit | 6 | visit | Your price |
| Weatherstrip and caulk touch-up | 6 | hour | Your price |
| Slider rollers cleaned and adjusted | 6 | each | Your price |
Replacement units are quoted separately. Use this as a template, not legal advice, and check your state's rules first.
Line items window and door installers use
| Line item | Unit | How to write it |
|---|---|---|
| Replacement window, insert install | each | Size, frame material, glass package and grid. |
| Replacement window, full frame | each | Tear-out to the rough opening; new trim inside and out. |
| Entry door, prehung | each | Slab material, glass, sidelites and hardware. |
| Storm door | each | Style and closer. |
| Sliding patio door | each | Width, panels and screen. |
| Interior door, prehung | each | Swing and casing. |
| Exterior capping, aluminum | each | Per opening; color to match. |
| Interior trim and stool | each | Per opening; paint or stain grade. |
| Sill and frame rot repair | ft | Priced if found when the old unit comes out. |
| Egress window and well | each | Cutting, well and code requirements; permit. |
| Disposal of old units | each | Per opening. |
| Permit | each | Where the town requires one. |
Terms and deposit language for window and door
- Deposit. A deposit at signing pays for the units, which are made to the measured size and cannot be returned. Check your state's limits on home improvement deposits.
- Payment. Balance due on install day once every opening is finished and the owner has opened and locked each unit.
- Warranty. The manufacturer warrants the units. You warrant the install: leaks at the opening and operation problems caused by how it was set. Say for how long.
- Lead times run from the order date, not the signing date, and are set by the manufacturer.
- Rot found when an old unit comes out is repaired at the per foot price on this estimate, with photos.
- Blinds, curtains and alarm sensors on old units are the owner's to remove and reinstall unless listed.
How to fill it in
- Fill in the customer and the start and end dates.
- List what each visit includes and how many visits a year.
- Add your price per line; the plan shows a yearly total, and a monthly figure if billed monthly.
- Fill in what is not covered and the renewal and cancellation terms.
- Check your state's rules, then print it for signatures.
Free tools for window and door
The same service agreement for other trades: appliance repair, auto detailing, carpentry, carpet cleaning, chimney, house cleaning, commercial cleaning, concrete, deck, drywall, duct cleaning, electrical, fence, flooring, garage door, general contractor, glass, gutter, handyman, holiday lighting, home inspection, hood cleaning, hvac, insulation, irrigation, junk removal, landscaping, lawn care, locksmith, masonry, moving, painting, pest control, plumbing, pool service, pressure washing, property maintenance, remodeling, restoration, roofing, security system, septic, siding, snow removal, solar, tile, tree service, water treatment, waterproofing, window cleaning.
More for window and door installers: how window and door installers run on Koira.