Why hood cleaning plans work
A hood cleaning plan sells the year, not the visit: the cleanings the kitchen's cooking calls for, on a schedule you book in advance and bill the same way each time.
Restaurants have to keep their exhaust clean on a schedule the fire code sets by the type of cooking. Portland, Oregon's fire code, for example, sets every month for solid fuel or wok cooking, every 3 months for high-volume kitchens and every 6 months for normal volume. A plan matches each kitchen to its schedule, so the owner never misses a cleaning and you never lose the account to a cold call.
Three tiers to offer
Three tiers give the customer a choice that is not yes or no.
| Tier | What it includes | Example price | Billed monthly |
|---|---|---|---|
| Twice a year | Hood, duct and fan cleaned every six months; Service sticker and report after each visit; Before and after photos | $650 a year | $54 a month |
| Quarterly | Hood, duct and fan cleaned every three months; Service sticker and report; Filter check at each visit | $1,300 a year | $108 a month |
| Monthly | Hood, duct and fan cleaned every month; Service sticker and report; Priority scheduling for inspections | $3,925 a year | $327 a month |
Worked out with the maintenance plan calculator using an example two-person crew (7 crew hours on site and 1 crew hour driving a visit), $60 of degreaser, containment and wastewater handling a visit, and no repair discount and a labor cost of $19.06 an hour: the BLS May 2025 national median wage for janitors, $17.71, plus the 7.65% employer payroll tax. Overhead is 15% and profit 20%, the calculator's starting values. Change any of them in the calculator below.
What to put in the plan terms
Write the terms down before the first customer signs, and use the same words on your site, the estimate and the invoice:
- Which hoods, ducts and fans are covered
- The cleaning schedule and who sets it
- Access: roof, ceilings and after-hours entry
- What the service report includes
- Billing, renewal and cancellation
A sales script that does not sound like one
The best moment to offer a plan is right after a good visit, while the customer is looking at the work. Here is how it can go:
- You: You are all set. The report and the photos are in your email, and the sticker is on the hood.
- Customer: Good. The fire marshal asked about it last time.
- You: With your fryers and the volume you do, you should be on a three-month schedule. We can book the whole year now and send the report after each visit.
- Customer: How do you bill it?
- You: The same amount each visit, or monthly on the card on file. I will send the plan with today's invoice.
Say the price as a monthly amount, and offer to add it to today's invoice. Then stop talking.
Price your own plan
The examples above are national numbers. Your plan price should come from your own labor, drive time, parts and overhead. The calculator above does that math for any trade: visits, hours, parts, the member discount and your margin.
Launch this plan in Koira
Maintenance plans are part of Koira's Front Office plan, $499 a month flat. Koira offers the plan on your site, on the estimate and on the invoice, bills the card on file monthly or yearly, and books each visit when it comes due, so plan visits land on your day with everything else. See how maintenance plans work in Koira, or start on Front Office.
On the free Office plan you can still sell the visits one at a time with estimates and invoices.
Sources
- BLS Occupational Employment and Wage Statistics, May 2025 national data (Janitors and Cleaners, Except Maids and Housekeeping Cleaners), checked October 8, 2026
- IRS Topic 751, Social Security and Medicare withholding rates, checked October 8, 2026
- Portland Fire and Rescue: FIR 8.08, kitchen exhaust cleaning frequency, checked October 9, 2026
- ENERGY STAR, maintenance checklist, checked October 8, 2026
Last checked October 9, 2026. This page is general information, not legal or tax advice. Rules change and differ by state and city, so confirm with the agency named before you act.