What a handyman invoice is for
Handyman days change as you go: one task takes longer, the customer adds two more while you are there, one gets dropped. The invoice should reflect the day as it happened, task by task, so the customer can match it to the list they wrote. Receipts for materials on request keep markup questions short.
What to put on a handyman invoice
- Each task done.
- Tasks added on the day, marked as added.
- Materials and supplies.
- Tasks dropped, left off.
- Payment terms.
A worked example
The list is done, plus a dripping faucet cartridge the customer asked about at lunch. The bookcase was left for another day.
| Line | Qty | Unit | Price |
|---|---|---|---|
| Drywall patch, small | 2 | each | Your price |
| Mount TV on wall | 1 | each | Your price |
| Adjust sticking door | 1 | each | Your price |
| Caulk tub | 1 | each | Your price |
| Install grab bars | 2 | each | Your price |
| Replace faucet cartridge, added on the day | 1 | each | Your price |
| Materials and supplies | 1 | each | Your price |
The added faucet repair carries a note, and the bookcase is simply not on the invoice. The customer can match it against their list line by line.
Line items handymen use
| Line item | Unit | How to write it |
|---|---|---|
| Handyman labor | hour | Your hourly rate, with a minimum visit. |
| Minimum service visit | each | Covers the trip and the first block of time. |
| Drywall patch, small | each | Holes up to a size you set; paint match extra. |
| Mount TV on wall | each | Customer supplies the mount, or you do. |
| Hang pictures, shelves or mirrors | each | Per item. |
| Replace interior door | each | Pre-hung or slab; paint extra. |
| Adjust or rehang door | each | Sticking, sagging or not latching. |
| Assemble furniture | each | Per piece; large pieces more. |
| Caulk tub or shower | each | Remove old caulk and recaulk. |
| Replace light fixture, like for like | each | Where your license allows; customer supplied. |
| Install grab bars | each | Into blocking or with proper anchors. |
| Gutter cleaning, single story | ft | A common add-on. |
| Materials and supplies | each | At cost plus your markup, with receipts on request. |
| Haul away debris | load | Small loads from the job. |
Terms and deposit language for handyman
- Deposit. No deposit on small jobs. Larger projects with materials to buy may take one to cover them.
- Payment. Due on completion. Materials at cost plus markup, or as quoted.
- Warranty. State how long you stand behind your work and that customer-supplied items are covered for installation only.
- Work that requires a licensed trade in your state, such as larger electrical or plumbing jobs, is referred out or done by a licensed partner.
- A minimum visit charge applies to every trip.
- If a quick fix turns into a bigger repair once opened, you stop and price it first.
How to fill it in
- Your business details carry over from any template you used before.
- Fill in who you are billing and the job.
- Check the lines against what you actually did, and add your prices.
- Put any deposit in Already paid, so the balance is right.
- Print, download or send it from Koira with a pay-by-card link.
Free tools for handyman
The same invoice for other trades: appliance repair, auto detailing, carpet cleaning, chimney, house cleaning, commercial cleaning, concrete, drywall, electrical, fence, flooring, garage door, general contractor, gutter, hvac, irrigation, junk removal, landscaping, lawn care, locksmith, moving, painting, pest control, plumbing, pool service, pressure washing, remodeling, roofing, septic, snow removal, solar, tree service, waterproofing, window cleaning.
More for handymen: how handymen run on Koira.