What a holiday lighting invoice is for
The lighting invoice goes out the evening the lights first come on, when the owner is happiest. An invoice that lists what was hung, says takedown and storage are included, and gives the service call promise for outages keeps that mood and makes next year's booking an easy yes.
What to put on a holiday lighting invoice
- Lights and decorations installed.
- Takedown date range.
- Service call promise.
- Deposit already paid and what is left.
A worked example
The lights are up. The owner added garland on the porch railing during the install.
| Line | Qty | Unit | Price | Amount |
|---|---|---|---|---|
| Roofline lights, lights supplied * | 150 | ft | $3.75 | $562.50 |
| Takedown after the season * | 150 | ft | $0.57 | $85.50 |
| Tree wrap, trunk and branches | 2 | each | Your price | |
| Garland on railing, added | 16 | ft | Your price |
Mention the takedown window on the invoice. It is the question you will otherwise get in late December.
* Typical price from our free christmas light installation cost calculator, which lists its sources. Your own costs and market come first.
Line items holiday lighting installers use
| Line item | Unit | How to write it |
|---|---|---|
| Roofline lights, installed | ft | Bulb type and color; lights leased or sold. |
| Ridge line lights | ft | Higher work; second story or steep roof. |
| Tree wrap, trunk and branches | each | Tree height and wrap style. |
| Bush and shrub lights | each | Net or string lights per bush. |
| Wreath with lights | each | Size and placement. |
| Garland on railing or door | ft | Lit or unlit. |
| Ground stakes and pathway lights | each | Spacing along the walk. |
| Timer and outdoor cords | set | Outdoor-rated, on existing outlets. |
| Takedown after the season | ft | Lights removed, tested and boxed. |
| Storage until next season | set | Labeled for this house. |
| Mid-season service call | visit | Fix outages during the season. |
Terms and deposit language for holiday lighting
- Deposit. A deposit at booking holds the install date in a short season and covers lights ordered for this house. Follow your state's deposit rules.
- Payment. Balance due on install day after the owner sees the lights on.
- Warranty. Lights that fail during the season are fixed on a service call within the days stated. Damage from storms, animals or people unplugging the timer is not a lighting defect.
- Lights stay the property of the installer when leased, and are stored for next season.
- Lights plug into existing outdoor outlets; new outlets need an electrician.
- Install and takedown dates depend on weather; roofs are not walked when wet or icy.
How to fill it in
- Your business details carry over from any template you used before.
- Fill in who you are billing and the job.
- Check the lines against what you actually did, and add your prices.
- Put any deposit in Already paid, so the balance is right.
- Print, download or send it from Koira with a pay-by-card link.
Free tools for holiday lighting
- Christmas light installation cost calculator
- Roof measurement tool
- Labor rate calculator
- Estimate generator
The same invoice for other trades: appliance repair, auto detailing, carpentry, carpet cleaning, chimney, house cleaning, commercial cleaning, concrete, deck, drywall, duct cleaning, electrical, fence, flooring, garage door, general contractor, glass, gutter, handyman, home inspection, hood cleaning, hvac, insulation, irrigation, junk removal, landscaping, lawn care, locksmith, masonry, moving, painting, pest control, plumbing, pool service, pressure washing, property maintenance, remodeling, restoration, roofing, security system, septic, siding, snow removal, solar, tile, tree service, water treatment, waterproofing, window cleaning, window and door.
More for holiday lighting installers: how holiday lighting installers run on Koira.