What a roofing invoice is for
The roofing invoice is where the estimate meets what happened on the roof. The square count may have changed, the decking count is now known, and the deposit has to come off. An invoice that shows each of those plainly gets paid at the tailgate. One that shows a single number invites the customer to call the insurance adjuster first.
What to put on a roofing invoice
- The estimate number it follows, so the customer can lay the two side by side.
- Squares installed and the layers torn off, as built.
- The real count of decking sheets replaced, at the price agreed on the estimate.
- Any change orders signed during the job, each on its own line.
- The deposit received, taken off before the balance.
- How to pay, the due date, and the claim number if insurance is involved.
A worked example
The 19-square reroof from the estimate is done. At tear-off the crew found four bad sheets of decking, which the homeowner looked at and approved. The deposit was paid at signing. Shingle and tear-off lines carry the calculator's typical prices; your decking price goes on its line.
| Line | Qty | Unit | Price | Amount |
|---|---|---|---|---|
| Architectural asphalt roof, installed * | 1,901 | sq ft | $5.25 | $9,980.25 |
| Tear off 1 old layer and haul away * | 1,901 | sq ft | $2.00 | $3,802.00 |
| Replaced rotted decking, 7/16 OSB | 4 | each | Your price | |
| Pipe boots | 3 | each | Your price | |
| Dumpster and disposal | 1 | each | Your price |
Put the deposit in the Already paid box and the balance works itself out. The decking line now shows the real count, four, at the price the customer already saw. Nothing on this invoice should be a number they have not seen before.
* Typical price from our free roof replacement cost calculator, which lists its sources. Your own costs and market come first.
Line items roofers use
| Line item | Unit | How to write it |
|---|---|---|
| Tear off existing shingles and haul away | square | Say how many layers. A second layer is more labor and more dump weight. |
| Architectural asphalt shingles, installed | square | Name the brand, line and color so the customer knows what they are getting. |
| Synthetic underlayment | square | Covers the whole deck under the shingles. |
| Ice and water shield at eaves and valleys | ft | Measured along the eaves and valleys, or by the roll. |
| Drip edge | ft | Eaves and rakes. Pick the color to match the gutters or fascia. |
| Starter strip | ft | Along the eaves and rakes, under the first course. |
| Ridge cap shingles | ft | Along every ridge and hip. |
| Ridge vent | ft | Only where the attic has intake at the soffits to match it. |
| Replace rotted roof decking | each | Per sheet of plywood or OSB. Price it per sheet up front; you only know the count after tear-off. |
| Pipe boots and vent flashing | each | Count every plumbing vent and exhaust that comes through the roof. |
| Step and counter flashing at walls and chimney | ft | Say whether you reuse or replace it. |
| Dumpster and disposal | each | One line, or fold it into tear-off. Do not count it twice. |
| Permit and inspection | each | Pass the city's fee through at cost, or say it is included. |
| Roof repair labor | hour | For leak calls and small repairs, priced by the hour plus materials. |
Terms and deposit language for roofing
- Deposit. A deposit is due when the customer signs, so the shingles and underlayment can be ordered and the job put on the calendar. Some states cap how much you can take up front on home improvement work, so check yours before you set it.
- Payment. The balance is due when the roof is finished and the yard is cleaned up. If the customer is paying through an insurance claim, say who pays the deductible and when the insurance check is signed over.
- Warranty. Say two things separately: the shingle maker's warranty on the material, and your own warranty on the workmanship, with how many years each runs and what voids it.
- Rotted decking found at tear-off is replaced at the per-sheet price on the estimate, and the customer is shown the boards before you close them up.
- Weather can move the start date. Say how you will tell the customer and that a tarp goes on any open section at the end of each day.
- Say who handles the permit and who is home for the inspection.
How to fill it in
- Your business details carry over from any template you used before.
- Fill in who you are billing and the job.
- Check the lines against what you actually did, and add your prices.
- Put any deposit in Already paid, so the balance is right.
- Print, download or send it from Koira with a pay-by-card link.
Free tools for roofing
- Roof replacement cost calculator
- Roof measurement tool
- Satellite measuring tool
- Gutter installation cost calculator
The same invoice for other trades: appliance repair, auto detailing, carpet cleaning, chimney, house cleaning, commercial cleaning, concrete, drywall, electrical, fence, flooring, garage door, general contractor, gutter, handyman, hvac, irrigation, junk removal, landscaping, lawn care, locksmith, moving, painting, pest control, plumbing, pool service, pressure washing, remodeling, septic, snow removal, solar, tree service, waterproofing, window cleaning.
More for roofers: how roofers run on Koira.