What an irrigation invoice is for
Irrigation customers often are not home for service visits, and new system invoices are large. Listing the zones installed, the parts replaced on repairs and the settings left on the controller gives them a record they can use when something leaks next season. It also helps the next tech who services the system.
What to put on an irrigation invoice
- Zones or parts installed.
- Repairs, with locations.
- Controller settings left.
- Deposit and the balance.
- Payment terms.
A worked example
The new system is in and walked with the owner. One extra spray zone was added for a side yard.
| Line | Qty | Unit | Price |
|---|---|---|---|
| Sprinkler zone, rotor | 4 | each | Your price |
| Sprinkler zone, spray | 3 | each | Your price |
| Drip zone for beds | 2 | each | Your price |
| Controller, smart | 1 | each | Your price |
| Backflow preventer | 1 | each | Your price |
The extra spray zone is in the spray line. Put the controller schedule in the notes so the owner can find it later.
Line items irrigation contractors use
| Line item | Unit | How to write it |
|---|---|---|
| Sprinkler zone, installed | each | Heads, pipe and valve per zone; say rotor or spray. |
| Drip zone for beds | each | Drip line and emitters. |
| Controller, smart | each | Weather-based scheduling; brand and zone count. |
| Backflow preventer | each | Required on most systems; testing rules vary by area. |
| Main line from tap or meter | ft | Pipe size and material. |
| Rain or freeze sensor | each | Shuts the system off when not needed. |
| Spring start-up | visit | Turn on, check heads, set the controller. |
| Winterization blowout | visit | Compressed air to clear lines before freezing. |
| Head replacement | each | Broken or worn heads. |
| Valve repair or replacement | each | Stuck or leaking valves. |
| Line leak repair | each | Dig, repair and backfill. |
| Backflow test | each | Yearly in many areas, by a certified tester. |
| Permit and utility locate | each | Locate before digging; permit if required. |
Terms and deposit language for irrigation
- Deposit. New systems take a deposit at signing for materials. Service calls take none.
- Payment. New systems due on completion and walk-through. Service due on completion.
- Warranty. State your workmanship warranty on new systems, and that parts carry the maker's warranty. Freeze damage on systems not winterized by you is not covered.
- Utilities are located before digging; private lines like lighting and invisible dog fences are the owner's to mark.
- Lawn is restored over trenches; settling may need a top-up later.
- Watering restrictions in your area may limit schedules; the controller is set to follow them.
How to fill it in
- Your business details carry over from any template you used before.
- Fill in who you are billing and the job.
- Check the lines against what you actually did, and add your prices.
- Put any deposit in Already paid, so the balance is right.
- Print, download or send it from Koira with a pay-by-card link.
Free tools for irrigation
The same invoice for other trades: appliance repair, auto detailing, carpet cleaning, chimney, house cleaning, commercial cleaning, concrete, drywall, electrical, fence, flooring, garage door, general contractor, gutter, handyman, hvac, junk removal, landscaping, lawn care, locksmith, moving, painting, pest control, plumbing, pool service, pressure washing, remodeling, roofing, septic, snow removal, solar, tree service, waterproofing, window cleaning.