Free pest control invoice template

A pest control invoice for a service visit, an initial treatment or a one-time job, with the areas treated and any re-service noted.

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2 linesFilled in for pest control

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Total

$0.00

Invoice, Quarterly pest service

$0.00Subtotal

$0.00Paid

2Lines to price

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Your business name

Invoice

Number: 1001

Bill toCustomer name

JobQuarterly pest service

Description	Qty	Unit	Price	Amount
General pest service, quarterly	1	visit
Interior treatment, kitchen ant trail	1	each

Subtotal: $0.00
Total: $0.00
2 lines have no price yet

Notes

Exterior barrier applied. Webs swept from eaves. Ant trail treated in the kitchen. Gap under the garage door lets pests in; we can seal it.

Payment terms

Charged to the card on file after each visit.

What a pest control invoice is for

Pest control customers often are not home during exterior service, so the invoice is how they learn what was done. Listing the areas treated, the pests targeted and any findings, such as new activity in the garage, shows value on every visit. Some states also require service records to be given to the customer.

What to put on a pest control invoice

Date and service type.
Areas treated and pests targeted.
Findings and recommendations.
Re-service visits at no charge, if any.
Payment terms.

A worked example

The quarterly visit: exterior barrier, garage and eaves swept for webs, and a new ant trail treated in the kitchen.

Line	Qty	Unit	Price
General pest service, quarterly	1	visit	Your price
Interior treatment, kitchen ant trail	1	each	Your price

Put what you found in the notes, such as the ant trail and the gap under the garage door. Recommendations on the invoice also back up an add-on later.

Line items pest control companies use

Line item	Unit	How to write it
Initial inspection and treatment	each	The first, heavier visit.
General pest service, quarterly	visit	Exterior barrier and interior as needed.
Termite inspection	each	Report for the homeowner or a real estate sale.
Termite treatment, liquid	ft	By linear foot of foundation.
Termite bait stations	each	Install, then monitoring.
Rodent exclusion	hour	Sealing entry points; materials listed.
Rodent trapping, follow-up visits	visit	Checks and removal.
Bed bug treatment	room	Heat or chemical, with prep instructions.
Mosquito treatment, seasonal	visit	Yard treatments through the season.
Wasp or hornet nest removal	each	Per nest; height matters.
Wildlife removal	each	Where licensed; trapping and exclusion.
Re-service between visits	visit	Say whether it is free for plan members.

Terms and deposit language for pest control

Deposit. No deposit on recurring service. Termite and bed bug treatments may take a deposit to schedule.
Payment. Recurring plans billed per visit, monthly or yearly; one-time treatments due on completion.
Warranty. Plans often include free re-service if pests return between visits. Termite warranties should state their length, renewal and what they cover.
All products are applied according to the label and your state's licensing rules.
The customer follows prep instructions, especially for bed bugs and interior treatments.
Pets and people stay off treated areas for the time the label requires.

How to fill it in

Your business details carry over from any template you used before.
Fill in who you are billing and the job.
Check the lines against what you actually did, and add your prices.
Put any deposit in Already paid, so the balance is right.
Print, download or send it from Koira with a pay-by-card link.

Free tools for pest control

The same invoice for other trades: appliance repair, auto detailing, carpet cleaning, chimney, house cleaning, commercial cleaning, concrete, drywall, electrical, fence, flooring, garage door, general contractor, gutter, handyman, hvac, irrigation, junk removal, landscaping, lawn care, locksmith, moving, painting, plumbing, pool service, pressure washing, remodeling, roofing, septic, snow removal, solar, tree service, waterproofing, window cleaning.

More for pest control companies: how pest control companies run on Koira.

FAQ

What should a pest control invoice include?

The service date and type, areas treated, pests targeted, findings and recommendations, and payment terms. Some states require service records to include the products used.

Do I need to list products used?

Some states require it on the service record. Check your state's rules. The notes box can hold product names and amounts.

How do I invoice re-service visits?

If the plan covers them, list the visit at no charge so the customer sees you came back. If not, price it as its own line.

Should pest control be billed per visit or monthly?

Either works. Monthly billing smooths the cost for customers; per visit matches what was done. Say which in your terms.

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