What a septic invoice is for
The septic invoice is often the only record a homeowner has of their system. Recording the tank size, gallons pumped, the condition of baffles and the level of solids gives them, and the next pumper, a reason to trust the system's history. Many homeowners file it with their house papers.
What to put on a septic invoice
- Tank size and gallons pumped.
- Lids located or risers installed.
- Baffle and filter condition.
- Repairs done.
- Recommended next pumping.
A worked example
The tank is pumped and the risers installed. The outlet baffle was cracked and was replaced with the owner's approval.
| Line | Qty | Unit | Price |
|---|---|---|---|
| Locate and dig up lids | 2 | each | Your price |
| Septic tank pumping | 1,000 | gal | Your price |
| Riser and lid install | 2 | each | Your price |
| Outlet baffle replacement | 1 | each | Your price |
Note the solids level and recommended next pumping in the notes. That is the line the homeowner will look for in a few years.
Line items septic companies use
| Line item | Unit | How to write it |
|---|---|---|
| Septic tank pumping | gal | By tank size; say the size pumped. |
| Locate and dig up lids | each | When lids are buried. |
| Riser and lid install | each | Brings lids to the surface for easy access. |
| Septic inspection | each | For a sale or maintenance; name what it covers. |
| Camera inspection of lines | each | House to tank, tank to field. |
| Baffle repair or replacement | each | Inlet or outlet. |
| Effluent filter cleaning | each | Where the system has one. |
| Line jetting | ft | Clears roots and buildup. |
| Pump or alarm replacement | each | For pump systems. |
| Drain field evaluation | each | Probing and inspection of the field. |
| Drain field repair or replacement | each | Design and permits often required. |
| Permit and health department fees | each | Repairs and replacements often need county approval. |
Terms and deposit language for septic
- Deposit. No deposit on pumping and inspections. Repairs and drain field work take a deposit for permits and materials.
- Payment. Due on completion for pumping and inspections; repairs by milestone.
- Warranty. State your workmanship warranty on repairs; pumps and alarms carry the maker's warranty.
- Lids must be located; digging is billed if they are buried.
- Drain field work usually needs county or health department permits and may need a design.
- Driving over the drain field can damage it; trucks stay off it.
How to fill it in
- Your business details carry over from any template you used before.
- Fill in who you are billing and the job.
- Check the lines against what you actually did, and add your prices.
- Put any deposit in Already paid, so the balance is right.
- Print, download or send it from Koira with a pay-by-card link.
Free tools for septic
- Labor rate calculator
- Pipe volume calculator
- Maintenance plan pricing calculator
- Satellite measuring tool
The same invoice for other trades: appliance repair, auto detailing, carpet cleaning, chimney, house cleaning, commercial cleaning, concrete, drywall, electrical, fence, flooring, garage door, general contractor, gutter, handyman, hvac, irrigation, junk removal, landscaping, lawn care, locksmith, moving, painting, pest control, plumbing, pool service, pressure washing, remodeling, roofing, snow removal, solar, tree service, waterproofing, window cleaning.