What a home inspection invoice is for
Inspection fees are best paid at booking, because deals fall through and buyers are busy at closing. An invoice that goes out with the booking confirmation, lists the inspection and add-ons and links the pre-inspection agreement means the date is held, the fee is paid and the terms are signed before you arrive.
What to put on a home inspection invoice
- Property address and inspection date.
- Inspection and add-ons.
- Pre-inspection agreement reference.
- Payment due at booking.
- Report delivery timing.
A worked example
The buyer booked through their agent. Send the invoice with the booking confirmation.
| Line | Qty | Unit | Price | Amount |
|---|---|---|---|---|
| Full home inspection, 2,000 sq ft * | 1 | each | $430.00 | $430.00 |
| Crawl space or basement | 1 | each | Your price | |
| Sewer scope | 1 | each | Your price |
Link the inspection agreement with the invoice. Paid and signed before the visit is the cleanest way to run.
* Typical price from our free home inspection cost calculator, which lists its sources. Your own costs and market come first.
Line items home inspectors use
| Line item | Unit | How to write it |
|---|---|---|
| Full home inspection | each | Home size and age. |
| Crawl space or basement | each | Access and condition. |
| Detached garage or outbuilding | each | Per building. |
| Radon test | each | Test type and pickup; where licensed. |
| Sewer scope | each | Main line camera inspection. |
| Termite inspection | each | Where licensed or by a partner. |
| Thermal imaging | each | Areas scanned. |
| Pre-listing inspection | each | For the seller, before listing. |
| 4-point inspection | each | Roof, electrical, plumbing and HVAC for insurance. |
| Re-inspection | visit | Items checked after repairs. |
| Travel beyond service area | each | Per trip. |
Terms and deposit language for home inspection
- Deposit. The inspection fee is paid in full when the inspection is booked, to hold the date on the buyer's contract timeline.
- Payment. Paid at booking. The report is delivered after the inspection.
- Warranty. An inspection reports what was visible and accessible on the day. It is not a warranty of the home and does not cover hidden or future defects.
- The inspection follows your state's standards of practice where the state sets them.
- Utilities must be on and areas accessible; inaccessible areas are noted in the report.
- Add-on tests may be done by licensed partners where your state requires it.
How to fill it in
- Your business details carry over from any template you used before.
- Fill in who you are billing and the job.
- Check the lines against what you actually did, and add your prices.
- Put any deposit in Already paid, so the balance is right.
- Print, download or send it from Koira with a pay-by-card link.
Free tools for home inspection
- Home inspection cost calculator
- Labor rate calculator
- Break-even calculator
- Google review link generator
The same invoice for other trades: appliance repair, auto detailing, carpentry, carpet cleaning, chimney, house cleaning, commercial cleaning, concrete, deck, drywall, duct cleaning, electrical, fence, flooring, garage door, general contractor, glass, gutter, handyman, holiday lighting, hood cleaning, hvac, insulation, irrigation, junk removal, landscaping, lawn care, locksmith, masonry, moving, painting, pest control, plumbing, pool service, pressure washing, property maintenance, remodeling, restoration, roofing, security system, septic, siding, snow removal, solar, tile, tree service, water treatment, waterproofing, window cleaning, window and door.
More for home inspectors: how home inspectors run on Koira.