- Put the payment for the high-efficiency option next to its price; a replacement is usually decided by the monthly number.
- The core of hvac estimating is on Koira's Grow plan, $249 a month plus usage, with no per-person fee.
- Card rates for FieldPulse, Service Fusion and Housecall Pro are from each company's own pages, next to Koira's.
How a HVAC company estimates
An HVAC estimate is usually a replacement decision made in a hot or cold house. The homeowner wants to know what a new system costs, what the better one saves, and whether the old one can limp through another season.
That makes the estimate a comparison: repair, replace with a standard unit, or replace with a high-efficiency system, each with the tonnage, the warranty and the monthly payment beside it.
What goes on a hvac estimate
- Repair: capacitor and contactor, with the diagnostic credited
- Standard replacement: condenser, coil and line set at the same tonnage
- High-efficiency replacement with a variable-speed air handler
- Furnace replacement with a new flue connection
- Thermostat upgrade as an add-on
- Duct sealing or a return added where airflow is short
- Haul-away of the old equipment
- Permit and startup
What estimating software should do for HVAC companies
- Prices from your own list, never made up
- Options side by side on one estimate
- Signature and deposit on the same page
- Follow-ups that stop when they sign
- Customer financing, which matters for HVAC companies
How Koira does it
In Koira, every line on a hvac estimate comes from your own price list, from repair: capacitor and contactor, with the diagnostic credited to permit and startup. An estimate carries up to three options, the customer signs with a finger and pays your deposit on the same page, all on Office, the free plan. Koira can also draft the estimate from a few photos of the job, and never writes a number that is not in your records.
On Grow, $249 a month plus usage at cost, every open estimate is nudged on day two and day four, then the nudges stop. You see who opened it.
For HVAC companies in particular
- Options on one estimate. An estimate carries up to three options from your price list, signed and paid on one page, on every plan.
Side by side
The features that matter for hvac estimating, where each first appears on each company's public pricing page, then the people, usage, card and add-on rows every company gets.
| What you need | Koira | FieldPulse | Service Fusion | Housecall Pro |
|---|---|---|---|---|
| Estimates | Office (free) | Core platform (estimates) | Starter | Basic |
| Options on one estimate | Office, up to three | Not listed | Starter (estimate options) | Max (sales proposal tool) |
| E-signatures | Office (free) | Not listed | Pro, or an add-on below it | Not listed |
| Deposits at signing | Office, at signing | Not listed | Not listed | Not listed |
| Price book | Office (your price list) | Pricebook, a premium product | Not listed | Basic (price book), Essentials (flat-rate pricing) |
| Automatic estimate follow-ups | Grow, on day two and day four, then it stops | Not listed | Not listed | Pipeline, listed as a separate product |
| Customer financing | On the pay page, every plan | FieldPulse Financing, a premium product | Homeowner financing, listed as a product | Basic (consumer financing) |
| People, usage and card fees | ||||
| Extra people | No per-person fee; one or fifteen people, the same price | Priced per seat, on request | No per-user fee; unlimited users | $35 a month each on Max; on Basic and Essentials, move up a plan |
| Usage or credits | None on Office, at cost on Grow, included on Front Office | Engage phone lines and licenses, priced on request | None on the pricing page | None on the pricing page |
| Card payments | 2.9% + 30¢ (Stripe) plus 2%, 1% or 0.5% by plan (Koira) | Not published; FieldPulse Payments is an optional product | As low as 2.90% + 30¢ (Service Fusion Payments) | From 2.59% a card payment, 1% bank payments |
| Add-ons | None; postcards are a flat price per card | Engage, Operator AI, Chat AI, Pricebook, Payments, Financing, Fleet Tracking, Custom Forms, priced on request | ServiceCall.ai and GPS fleet tracking on every plan; e-sign, portal, custom documents and progress billing below Pro | CSR AI, Pipeline, Campaigns, Voice, Websites and Tap to Pay, sold separately, no price listed |
From FieldPulse pricing and Service Fusion pricing, checked October 9, 2026; Housecall Pro pricing, checked October 8, 2026. FieldPulse's pricing page fills in by script, so we read it in a real browser. It shows no prices. Part of Housecall Pro's pricing page fills in by script and it was running first-month offers when we checked. The plan prices below are the regular ones its plan cards show. A cell names the lowest plan that lists the feature; "Not listed" means we did not see it, so ask. Prices change often, so check the page before you buy.
What each one costs
Every plan in the same columns: price, people, usage, card rates and add-ons.
| Plan | Monthly | Billed yearly | People included | Usage or credits |
|---|---|---|---|---|
| Koira | ||||
| Office | $0, free | Monthly, no contract | One or fifteen, the same price | None charged on Office |
| Grow | $249 a month | Monthly, no contract | One or fifteen, the same price | Texts, call minutes and emails at cost, nothing added |
| Front Office | $499 a month, flat | Monthly, no contract | One or fifteen, the same price | Included in the $499 |
| FieldPulse | ||||
| Custom quote | Not published, quoted per seat | Not published | Office seats and field seats | Engage phone lines and licenses, priced on request |
| Service Fusion | ||||
| Starter | $245 a month | $208 a month, one yearly payment | Unlimited users | None on the pricing page |
| Plus | $382 a month | $325 a month, one yearly payment | Unlimited users | None on the pricing page |
| Pro | $627 a month | $533 a month, one yearly payment | Unlimited users | None on the pricing page |
| Housecall Pro | ||||
| Basic | $79 a month | $59 a month billed yearly | 1 user | None on the pricing page |
| Essentials | $189 a month | $149 a month billed yearly | 5 users | None on the pricing page |
| Max | $329 a month | $299 a month billed yearly | 8 users | None on the pricing page |
What comes on top: people, card payments and add-ons
| Company | Each extra person | Card payments | Add-ons |
|---|---|---|---|
| Koira | No per-person fee on any plan | 2.9% + 30¢ (Stripe) plus 2% on Office, 1% on Grow, 0.5% on Front Office (Koira); on Office that share replaces a monthly fee | None; postcards are a flat price per card |
| FieldPulse | Priced per seat, on request | Not published; FieldPulse Payments is an optional product | Engage, Operator AI, Chat AI, Pricebook, Payments, Financing, Fleet Tracking, Custom Forms, priced on request |
| Service Fusion | No per-user fee; unlimited users | As low as 2.90% + 30¢ (Service Fusion Payments) | ServiceCall.ai and GPS fleet tracking on every plan; e-sign, portal, custom documents and progress billing below Pro |
| Housecall Pro | $35 a month each on Max; on Basic and Essentials, move up a plan | From 2.59% a card payment, 1% bank payments | CSR AI, Pipeline, Campaigns, Voice, Websites and Tap to Pay, sold separately, no price listed |
From FieldPulse pricing and Service Fusion pricing, checked October 9, 2026; Housecall Pro pricing, checked October 8, 2026. FieldPulse's pricing page fills in by script, so we read it in a real browser. It shows no prices. Part of Housecall Pro's pricing page fills in by script and it was running first-month offers when we checked. The plan prices below are the regular ones its plan cards show. A cell names the lowest plan that lists the feature; "Not listed" means we did not see it, so ask. Prices change often, so check the page before you buy.
Card rates as each company publishes them (also Service Fusion Payments), checked October 9, 2026. Koira's is Stripe's 2.9% + 30¢ for a US card plus Koira's share, which pays for Office in place of a monthly fee.
Sources, each checked October 9, 2026: FieldPulse pricing, Service Fusion pricing, Service Fusion Payments, Housecall Pro pricing (checked October 8, 2026), Housecall Pro industries (checked October 8, 2026), Stripe pricing, and Koira pricing. We read each page's own text; we did not use summaries or third-party price lists.