- Book plan tune-ups into the weeks that went quiet last year, before the first heat wave takes the calendar.
- The core of hvac scheduling is on Koira's Front Office plan, $499 flat, with no per-person fee.
- Customers book online and stops sorted by the drive decide most of it for HVAC companies.
How a HVAC company's calendar works
HVAC scheduling swings with the weather. The first hot week fills every slot with no-cool calls, the mild months go quiet, and tune-ups are what keep the calendar even if they are booked ahead.
A small shop needs the urgent calls answered and slotted in where the drive makes sense, the tune-ups booked into the slow weeks, and the customer told when the tech is on the way.
What lands on a hvac calendar
- No-cool and no-heat calls, same day
- Spring AC tune-ups
- Fall furnace tune-ups
- Replacement installs that hold a full day
- Return visits for parts
- Maintenance plan visits
- Estimates for replacements
- Duct cleaning and IAQ visits
What scheduling software should do for HVAC companies
- Bookings only into times that fit the day
- Every stop in driving order
- Day-before reminders the customer can answer
- Each person's stops on their own phone
- Recurring service plans, which matters for HVAC companies
- Time tracking, which matters for HVAC companies
How Koira does it
In Koira, every booking for a HVAC company, from a call, a text or your site, lands on Today in driving order on its own, whether it is no-cool and no-heat calls, same day or spring ac tune-ups. Koira only offers customers times that fit the route, and the day before it texts them to confirm or move. That is on Office, the free plan.
On Grow, calls are answered on a Koira number and booked into your real day. On Front Office, $499 flat, each person gets a lane with their stops on their own phone and clocks in and out of jobs.
For HVAC companies in particular
- Crew scheduling. On Front Office, each tech gets a lane on Today in driving order and clocks in on the job. There is no per-person fee.
Side by side
The features that matter for hvac scheduling, where each first appears on each company's public pricing page, then the people, usage, card and add-on rows every company gets.
| What you need | Koira | FieldPulse | Service Fusion | Housecall Pro |
|---|---|---|---|---|
| Customers book online | Office (free) | Core platform (booking portal) | Not listed | Basic |
| Stops sorted by the drive | Office (stops sorted by the drive) | Not listed | Not listed | Essentials (routes), Max (route optimization) |
| Day-before reminders | Office, the day before | Not listed | Starter (text alerts) | Not listed |
| Crew scheduling | Front Office | Core platform (scheduling and dispatch) | Starter (scheduling and dispatch) | Basic (schedule and assign techs) |
| Calls answered by AI | Grow | Operator AI, a premium product | ServiceCall.ai add-on, no price listed | CSR AI, listed as a separate product |
| Recurring service plans | Front Office | Core platform (maintenance agreements) | Pro (recurring invoicing) | Max (recurring service plans) |
| Time tracking | Front Office | Not listed | Not listed | Time tracking, listed in its menu but not on a plan card |
| People, usage and card fees | ||||
| Extra people | No per-person fee; one or fifteen people, the same price | Priced per seat, on request | No per-user fee; unlimited users | $35 a month each on Max; on Basic and Essentials, move up a plan |
| Usage or credits | None on Office, at cost on Grow, included on Front Office | Engage phone lines and licenses, priced on request | None on the pricing page | None on the pricing page |
| Card payments | 2.9% + 30¢ (Stripe) plus 2%, 1% or 0.5% by plan (Koira) | Not published; FieldPulse Payments is an optional product | As low as 2.90% + 30¢ (Service Fusion Payments) | From 2.59% a card payment, 1% bank payments |
| Add-ons | None; postcards are a flat price per card | Engage, Operator AI, Chat AI, Pricebook, Payments, Financing, Fleet Tracking, Custom Forms, priced on request | ServiceCall.ai and GPS fleet tracking on every plan; e-sign, portal, custom documents and progress billing below Pro | CSR AI, Pipeline, Campaigns, Voice, Websites and Tap to Pay, sold separately, no price listed |
From FieldPulse pricing and Service Fusion pricing, checked October 9, 2026; Housecall Pro pricing, checked October 8, 2026. FieldPulse's pricing page fills in by script, so we read it in a real browser. It shows no prices. Part of Housecall Pro's pricing page fills in by script and it was running first-month offers when we checked. The plan prices below are the regular ones its plan cards show. A cell names the lowest plan that lists the feature; "Not listed" means we did not see it, so ask. Prices change often, so check the page before you buy.
What each one costs
Every plan in the same columns: price, people, usage, card rates and add-ons.
| Plan | Monthly | Billed yearly | People included | Usage or credits |
|---|---|---|---|---|
| Koira | ||||
| Office | $0, free | Monthly, no contract | One or fifteen, the same price | None charged on Office |
| Grow | $249 a month | Monthly, no contract | One or fifteen, the same price | Texts, call minutes and emails at cost, nothing added |
| Front Office | $499 a month, flat | Monthly, no contract | One or fifteen, the same price | Included in the $499 |
| FieldPulse | ||||
| Custom quote | Not published, quoted per seat | Not published | Office seats and field seats | Engage phone lines and licenses, priced on request |
| Service Fusion | ||||
| Starter | $245 a month | $208 a month, one yearly payment | Unlimited users | None on the pricing page |
| Plus | $382 a month | $325 a month, one yearly payment | Unlimited users | None on the pricing page |
| Pro | $627 a month | $533 a month, one yearly payment | Unlimited users | None on the pricing page |
| Housecall Pro | ||||
| Basic | $79 a month | $59 a month billed yearly | 1 user | None on the pricing page |
| Essentials | $189 a month | $149 a month billed yearly | 5 users | None on the pricing page |
| Max | $329 a month | $299 a month billed yearly | 8 users | None on the pricing page |
What comes on top: people, card payments and add-ons
| Company | Each extra person | Card payments | Add-ons |
|---|---|---|---|
| Koira | No per-person fee on any plan | 2.9% + 30¢ (Stripe) plus 2% on Office, 1% on Grow, 0.5% on Front Office (Koira); on Office that share replaces a monthly fee | None; postcards are a flat price per card |
| FieldPulse | Priced per seat, on request | Not published; FieldPulse Payments is an optional product | Engage, Operator AI, Chat AI, Pricebook, Payments, Financing, Fleet Tracking, Custom Forms, priced on request |
| Service Fusion | No per-user fee; unlimited users | As low as 2.90% + 30¢ (Service Fusion Payments) | ServiceCall.ai and GPS fleet tracking on every plan; e-sign, portal, custom documents and progress billing below Pro |
| Housecall Pro | $35 a month each on Max; on Basic and Essentials, move up a plan | From 2.59% a card payment, 1% bank payments | CSR AI, Pipeline, Campaigns, Voice, Websites and Tap to Pay, sold separately, no price listed |
From FieldPulse pricing and Service Fusion pricing, checked October 9, 2026; Housecall Pro pricing, checked October 8, 2026. FieldPulse's pricing page fills in by script, so we read it in a real browser. It shows no prices. Part of Housecall Pro's pricing page fills in by script and it was running first-month offers when we checked. The plan prices below are the regular ones its plan cards show. A cell names the lowest plan that lists the feature; "Not listed" means we did not see it, so ask. Prices change often, so check the page before you buy.
Card rates as each company publishes them (also Service Fusion Payments), checked October 9, 2026. Koira's is Stripe's 2.9% + 30¢ for a US card plus Koira's share, which pays for Office in place of a monthly fee.
Sources, each checked October 9, 2026: FieldPulse pricing, Service Fusion pricing, Service Fusion Payments, Housecall Pro pricing (checked October 8, 2026), Housecall Pro industries (checked October 8, 2026), Stripe pricing, and Koira pricing. We read each page's own text; we did not use summaries or third-party price lists.