- Housecall Pro Max is the plan the hvac must-haves land on.
- That is $329 a month for one person and $329 for three, on monthly billing.
- On Koira the same list is on Front Office, $499 a month flat, usage included, with no per-person fee.
- Worked example: a two-tech shop with $120,000 a year of overhead comes to $98.57 on our free calculator.
What a HVAC company needs, and where it sits in Housecall Pro
The first hot week fills the phone, and the shoulder months go quiet. Tune-up customers forget until something breaks: that is the problem software has to fix. Housecall Pro lists hvac among its industries; here is where each thing HVAC companies rely on sits in its plans.
| What you need | Housecall Pro | Koira |
|---|---|---|
| What decides the plan | ||
| Recurring service plans Maintenance plans are the steady money that carries an HVAC shop through mild weather. | Max (recurring service plans) | Front Office |
| Seasonal email and text campaigns Tune-up reminders before the heat and before the cold fill the slow weeks from customers you already have. | Campaigns, listed as a separate product | Grow |
| Options on one estimate Repair the unit, replace the condenser or a full new system is a choice, not a yes or no. | Max (sales proposal tool) | Office, up to three |
| Worth having | ||
| Calls answered by AI | CSR AI, listed as a separate product | Grow |
| Customer financing | Basic (consumer financing) | On the pay page, every plan |
| Crew scheduling | Basic (schedule and assign techs) | Front Office |
From Housecall Pro pricing, checked October 8, 2026. A cell names the lowest plan that lists the feature; "Not listed" means we did not see it, so ask. Part of Housecall Pro's pricing page fills in by script and it was running first-month offers when we checked. The plan prices below are the regular ones its plan cards show. Prices are per month in US dollars and change often, so check the page before you buy.
The Housecall Pro plan a 1 to 3 person HVAC company ends up on
For HVAC companies, the list that decides the plan is recurring service plans, seasonal email and text campaigns and options on one estimate. On Housecall Pro that lands on Max because recurring service plans first appears there: $329 a month for one person and $329 for three, on monthly billing.
Seasonal email and text campaigns is not on any Housecall Pro plan card (Campaigns, listed as a separate product). Ask Housecall Pro how HVAC companies handle it today.
| Team | Monthly billing | Billed yearly, per month | How Housecall Pro prices it |
|---|---|---|---|
| 1 person | $329 | $299 | Max, 8 users included |
| 3 people | $329 | $299 | Max, 8 users included |
Same source: Housecall Pro pricing, checked October 8, 2026.
The extras HVAC companies often want (calls answered by AI, customer financing and crew scheduling) do not move you off Max, though calls answered by AI is not on its plan cards. For comparison, the same list on Koira is Front Office ($499 a month flat, usage included), with no per-person fee.
Where Housecall Pro is a good fit for HVAC companies
- Consumer financing is on Basic, the first plan, so HVAC companies can offer pay over time from day one.
- Recurring service plans and route optimization are on Max, with eight users included.
- Every plan includes live phone and chat support, and the app is in English and Spanish.
Where Koira does it differently for HVAC companies
Seasonal email and text campaigns. On Housecall Pro: Campaigns, listed as a separate product. On Grow, Koira texts and emails past customers who agreed to hear from you when the season turns, with one tap to book.
Calls answered by AI. On Housecall Pro: CSR AI, listed as a separate product. On Grow, Koira answers on a Koira number, books the soonest open time and texts you when a caller says it is an emergency.
Options on one estimate. On Housecall Pro: Max (sales proposal tool). An estimate carries up to three options from your price list, signed and paid on one page, on every plan.
Worked example: a two-tech shop with $120,000 a year of overhead
A two-tech shop with $120,000 a year of overhead, on the free hvac labor rate calculator, comes to $98.57 ($83.78 just to break even).
| Step | The math |
|---|---|
| Paid hours a year | 40 hrs × 52 weeks = 2,080 hrs |
| Hours at work | 2,080 − 10 days off × 8 hrs = 2,000 hrs |
| Billable share of a day | (8 − 2 unbilled) ÷ 8 = 75% |
| Billable hours a year | 2,000 × 75% = 1,500 hrs per HVAC tech, 3,000 in all |
| Labor cost a year | 2 × $29.33 × 2,080 hrs × (1 + 7.65% + 0%) = $131,347 |
| Break-even rate | ($131,347 labor + $120,000 overhead) ÷ 3,000 billable hrs = $83.78 |
Spread over 3,000 billable hours a year, Housecall Pro Max at $3,588 a year adds $1.20 to every billable hour. Koira Front Office adds $2 an hour.
Licensing, guides and the full checklist
- HVAC license requirements by state, read from each state board
- HVAC software: the full checklist and every price side by side
- SEO for HVAC companies
- HVAC answering service
- How a HVAC company runs on Koira
Sources, each checked October 8, 2026: Housecall Pro pricing, Housecall Pro industries, and Koira pricing. We read each page's own text; we did not use summaries or third-party price lists.