- Put recurring clients on a card on file; the invoice nobody sends is the one nobody pays.
- The core of cleaning invoicing is on Koira's Grow plan, $249 a month plus usage, with no per-person fee.
- Card rates for Markate, Housecall Pro and Service Autopilot are from each company's own pages, next to Koira's.
How a cleaning company gets paid
Cleaning billing is many small charges: one per visit, or one per month for the regulars. Chasing those by hand is where a cleaning owner's evenings go.
The simplest setup is a card on file for recurring clients, billed per visit or per month, with one-time cleans paid on the day.
What goes on a cleaning invoice
- Per-visit charge for recurring clients
- Monthly charge on the card on file
- First deep clean paid at booking
- Move-out clean deposit to hold the date
- Add-ons on the visit they were done
- Supplies fee if you charge one
- Tips if the client adds one
- Late-cancel fee from your policy
What invoicing software should do for cleaning companies
- The invoice built from the signed estimate
- Paid at the door by card or phone wallet
- Deposits and staged invoices
- The card rate published, on both sides
- Recurring service plans, which matters for cleaning companies
How Koira does it
In Koira, a cleaning invoice is built from the signed estimate and your price list, per-visit charge for recurring clients and all, and goes out when you tap done. It opens as a QR code at the door, so the customer pays by card, Apple Pay, Google Pay or pay over time through Affirm or Klarna. Deposits are paid at signing and bigger jobs bill in stages. That is on Office, the free plan.
On Grow, invoices, payments and deposits post to QuickBooks Online as they happen.
Side by side
The features that matter for cleaning invoicing, where each first appears on each company's public pricing page, then the people, usage, card and add-on rows every company gets.
| What you need | Koira | Markate | Housecall Pro | Service Autopilot |
|---|---|---|---|---|
| Invoices and online payments | Office (free) | Listed (Square payments) | Basic | Startup (integrated payments) |
| Deposits at signing | Office, at signing | Not listed | Not listed | Not listed |
| Paid on the spot | Office, QR code at the door, 2.9% + 30¢ (Stripe) plus 0.5% to 2% (Koira) a payment | Not listed | Tap to Pay, listed as a separate product | Not listed |
| Invoices in stages | Deposit, midpoint and final invoices | Not listed | Not listed | Not listed |
| QuickBooks Online sync | Grow | Listed (QuickBooks Online) | Essentials | Elite, or an add-on on request |
| Recurring service plans | Front Office | Not listed | Max (recurring service plans) | Not listed |
| People, usage and card fees | ||||
| Extra people | No per-person fee; one or fifteen people, the same price | $5 a month per employee | $35 a month each on Max; on Basic and Essentials, move up a plan | Added app licenses through its team, no price listed |
| Usage or credits | None on Office, at cost on Grow, included on Front Office | Kate AI receptionist $1 a call; texts 5 or 10 cents each; email $10 per 2,000 | None on the pricing page | None on the pricing page |
| Card payments | 2.9% + 30¢ (Stripe) plus 2%, 1% or 0.5% by plan (Koira) | Not published; payments run through Square at Square's rate | From 2.59% a card payment, 1% bank payments | Not published on its pricing page |
| Add-ons | None; postcards are a flat price per card | Most extras $10 a month each (online booking, portal, review asks, phone number); API $50 | CSR AI, Pipeline, Campaigns, Voice, Websites and Tap to Pay, sold separately, no price listed | Two-way texting, QuickBooks sync, client portal, Smart Maps, email integration, GPS, all call for pricing |
From Markate pricing and Service Autopilot pricing, checked October 9, 2026; Housecall Pro pricing, checked October 8, 2026. Part of Housecall Pro's pricing page fills in by script and it was running first-month offers when we checked. The plan prices below are the regular ones its plan cards show. A cell names the lowest plan that lists the feature; "Not listed" means we did not see it, so ask. Prices change often, so check the page before you buy.
What each one costs
Every plan in the same columns: price, people, usage, card rates and add-ons.
| Plan | Monthly | Billed yearly | People included | Usage or credits |
|---|---|---|---|---|
| Koira | ||||
| Office | $0, free | Monthly, no contract | One or fifteen, the same price | None charged on Office |
| Grow | $249 a month | Monthly, no contract | One or fifteen, the same price | Texts, call minutes and emails at cost, nothing added |
| Front Office | $499 a month, flat | Monthly, no contract | One or fifteen, the same price | Included in the $499 |
| Markate | ||||
| Owner Operator | $49.95 a month | $45.95 a month ($551.40 a year) | The owner | Kate AI receptionist $1 a call; texts 5 or 10 cents each; email $10 per 2,000 |
| Team | $49.95 plus $5 a month per employee | $45.95 plus $5 a month per employee | The owner plus employees | Kate AI receptionist $1 a call; texts 5 or 10 cents each; email $10 per 2,000 |
| Housecall Pro | ||||
| Basic | $79 a month | $59 a month billed yearly | 1 user | None on the pricing page |
| Essentials | $189 a month | $149 a month billed yearly | 5 users | None on the pricing page |
| Max | $329 a month | $299 a month billed yearly | 8 users | None on the pricing page |
| Service Autopilot | ||||
| Startup | $49 a month plus a sign-up fee | Yearly rate | 1 business user, 1 mobile license | None on the pricing page |
| Pro | $199 a month plus a sign-up fee | Yearly rate | 1 business user, 2 mobile licenses | None on the pricing page |
| Pro Plus | $499 a month plus a sign-up fee | Yearly rate | 1 business user, 5 mobile licenses | None on the pricing page |
| Elite | Priced on request | Priced on request | 2 business users, 8 mobile licenses | None on the pricing page |
What comes on top: people, card payments and add-ons
| Company | Each extra person | Card payments | Add-ons |
|---|---|---|---|
| Koira | No per-person fee on any plan | 2.9% + 30¢ (Stripe) plus 2% on Office, 1% on Grow, 0.5% on Front Office (Koira); on Office that share replaces a monthly fee | None; postcards are a flat price per card |
| Markate | $5 a month per employee | Not published; payments run through Square at Square's rate | Most extras $10 a month each (online booking, portal, review asks, phone number); API $50 |
| Housecall Pro | $35 a month each on Max; on Basic and Essentials, move up a plan | From 2.59% a card payment, 1% bank payments | CSR AI, Pipeline, Campaigns, Voice, Websites and Tap to Pay, sold separately, no price listed |
| Service Autopilot | Added app licenses through its team, no price listed | Not published on its pricing page | Two-way texting, QuickBooks sync, client portal, Smart Maps, email integration, GPS, all call for pricing |
From Markate pricing and Service Autopilot pricing, checked October 9, 2026; Housecall Pro pricing, checked October 8, 2026. Part of Housecall Pro's pricing page fills in by script and it was running first-month offers when we checked. The plan prices below are the regular ones its plan cards show. A cell names the lowest plan that lists the feature; "Not listed" means we did not see it, so ask. Prices change often, so check the page before you buy.
Card rates as each company publishes them, checked October 9, 2026. Koira's is Stripe's 2.9% + 30¢ for a US card plus Koira's share, which pays for Office in place of a monthly fee.
Sources, each checked October 9, 2026: Markate pricing, Housecall Pro pricing (checked October 8, 2026), Housecall Pro industries (checked October 8, 2026), Service Autopilot pricing, Stripe pricing, and Koira pricing. We read each page's own text; we did not use summaries or third-party price lists.