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Free HVAC workmanship warranty template

An HVAC labor warranty to give with a new system or a repair: what your labor covers, how the equipment manufacturer's parts warranty and registration work, maintenance conditions and exclusions.

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6 sectionsWritten for HVAC
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Your business
Logo
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Optional. Add it if your trade is licensed where you work.
Customer
Workmanship warranty details
Wording
Section 1
Section 2
Section 3
Section 4
Section 5
Section 6
sections on this workmanship warranty
6
Workmanship warranty
This is a template, not legal advice. Check your state's rules before you use it.
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Your business name

Workmanship warranty

CustomerCustomer name
What is covered
[Your business] warrants the labor on the heating and cooling equipment we installed or repaired at the address above. If our installation or repair fails during the warranty period, we will correct it at no charge for labor.
Manufacturer warranty
The equipment carries the manufacturer's parts warranty, which may require registration. We [have registered] the equipment listed below. Parts covered by the manufacturer are installed under this labor warranty.
Maintenance
Keep filters changed and have the system maintained [once or twice] a year. Damage from lack of maintenance is not covered.
What is not covered
Filters and routine maintenance, electrical problems outside the system, storm or flood damage, ductwork not part of the job, and work by others.
How to make a claim
Call or text [Your phone] or email [Your email] as soon as you notice a problem, with photos if you can. We will reply within [days] business days and schedule a visit.
Your other rights
This warranty is in addition to any rights you have under your state's law. It is a template, not legal advice.
Contractor
Date

This is a template, not legal advice. Check your state's rules before you use it.

What a HVAC workmanship warranty is for

HVAC equipment comes with a manufacturer's parts warranty that often depends on registration, while your warranty covers the labor to install and repair it. Customers mix the two up. A written labor warranty explains both, says whether yearly maintenance is a condition, and lists what is not covered, so a no-cool call in year two goes smoothly.

What to put in a HVAC workmanship warranty

  • Your labor warranty period on the install or repair.
  • The manufacturer's parts warranty and whether you registered it.
  • Maintenance conditions, if any.
  • Exclusions: filters, power problems, access, damage, other techs.
  • Refrigerant leaks: covered or not, and for how long.
  • How to request service and response times.

What an HVAC labor warranty usually leaves out

  • Filters, batteries and other routine maintenance items.
  • Problems caused by power surges or electrical issues outside the system.
  • Damage from storms, flooding or animals.
  • Work by another company on the system.
  • Ductwork that was not part of the job.

How to fill it in

  1. Fill in the customer, the job and the date the work finished.
  2. Set your warranty period.
  3. Check what is and is not covered for this job.
  4. Print it for the walkthrough, or download Word to send with the final invoice.
This is a template, not legal advice. Check your state's rules before you use it.

Free tools for HVAC

The same workmanship warranty for other trades: concrete, electrical, fence, painting, plumbing, remodeling, roofing.

More for HVAC companies: how HVAC companies run on Koira.

FAQ

What is the difference between an HVAC labor warranty and a parts warranty?

The parts warranty comes from the equipment maker and covers failed components. The labor warranty comes from the contractor and covers the work to install or replace them. You need both for a no-cost repair.

Do I need to register HVAC equipment for the warranty?

Many manufacturers require registration within a set time for the full parts warranty. Say in your warranty whether you registered it for the customer.

Does an HVAC warranty require maintenance?

Some manufacturer and contractor warranties require regular maintenance. If yours does, say how often and keep records of each visit.

What is not covered by an HVAC warranty?

Typically filters and routine maintenance, electrical problems outside the system, storm or flood damage, and work by other companies.

More HVAC templates

HVACHVAC scope of workWhat is included, what is not, materials and schedule.HVACHVAC terms and conditionsStanding terms for the back of your estimates and invoices.HVACHVAC job descriptionDuties, requirements, pay and how to apply, by trade.HVACHVAC job adA headline, a few lines, pay and how to apply.

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Free HVAC Warranty Template (Workmanship) | Koira