How the hours are worked out
For each day: end time minus start time, less the break. A shift that ends after midnight counts into the next day, so a 22:00 to 06:00 night shift works out right. The week's total adds up every day.
Overtime
Under the federal Fair Labor Standards Act, a covered employee who works more than forty hours in a workweek must be paid at least one and one-half times their regular rate for the hours over forty (29 U.S.C. 207(a)(1)). The template shows the hours over 40 so you can see them; it does not work out overtime pay, because exemptions, state daily overtime rules and the regular rate calculation vary. Check the Department of Labor's guidance and your state's rules.
Keeping time records
- Write times when they happen, not at the end of the week.
- Put the job on each day so you can see labor cost per job.
- Have the employee and a supervisor sign each week.
- Keep the records; federal and state rules require employers to keep payroll records for a set time.
More free templates
- Construction Bid: Package, lines, overhead and profit, inclusions and exclusions.
- Subcontractor Agreement: Scope, price, dates, retainage, insurance and payment.
- Schedule of Values: Percent complete, balance and retainage worked out per line.
- Submittal: Spec section, items, attachments, answer-by date and review action.
- Material Take-off: Measured quantity, waste, order quantity and cost.
- WIP Schedule: Percent complete, earned revenue and over or under billing.
- Expense Tracker: Every expense with its job and category, totalled.
- Job Sheet: Times, tasks and parts, what was found and signatures.
- Every template, including estimates, invoices and proposals for 35 trades.
Sources: 29 U.S.C. 207(a)(1), overtime after forty hours in a workweek (Cornell LII), checked 2026-10-08.