Commercial cold call script

One property manager can be worth a street of homeowners. This script gets you past the first ten seconds, asks one useful question, and asks for a short walkthrough, not a contract.

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Let Koira send it: Commercial outreachNothing you type here is sent anywhere. Copy, then paste into your phone or email.

The call

Call

Opener: "Hi, is this [Contact name]? This is [Your name] with [Your business]. We do [Your service] for [Type of property] around [Town]. Do you have a minute?" If yes, one question: "Who handles [Your service] for your properties now, and how is it going?" Listen. If there is a gap: "That's what we're good at. [One line on what you do differently, for example: we send photos after every visit.]" The ask: "Could I walk one of your properties for fifteen minutes and send you a written price? No cost." If not now: "Understood. Would it be okay if I emailed you our information and checked back in [Month]?" Close: "Thanks for your time, [Contact name]."

Voicemail

Call

Hi [Contact name], this is [Your name] with [Your business]. We do [Your service] for [Type of property] around [Town]. I'd like to walk one of your properties and send you a written price, at no cost. I'm at [Your phone]. Again, [Your name], [Your phone]. Thanks.

Follow-up email

Email with subject line

Subject: [Your service] for [Property or company name]

Hi [Contact name], Thanks for taking my call today. As promised, here is a short note about [Your business]. We do [Your service] for [Type of property] around [Town], including [Example client or property type]. [One line on what you do differently.] If it would help, I can walk [Property name] in about fifteen minutes and send a written price. [Your name] [Your business] [Your phone]

When to send a commercial cold call script

Call mid-morning on a weekday, when managers are at their desks but not yet buried. Keep the first call under two minutes. The goal is a walkthrough or permission to follow up, not a sale. Most deals come after several touches, so plan the follow-up before you dial.

How to make it yours

Know who you are calling and what they manage before you dial.
Ask one real question and listen to the answer.
Ask for a small yes: a walkthrough, not a contract.
Follow up when you said you would, and keep a list of who said what.
Respect a no, and honor any request not to be called again.

Send it automatically: Commercial outreach

On the Front Office plan, Koira finds the property managers, realtors and HOAs near the towns you work and sends a short three-email introduction from a warmed-up domain, then stops. Replies land in your inbox as leads. On Front Office, Koira can place outbound calls as well.

Koira's free Office plan includes estimates, invoices and card payments. See pricing for what each plan sends for you.

Last checked October 9, 2026. This page is general information, not legal or tax advice. Rules change and differ by state and city, so confirm with the agency named before you act.

FAQ

How do contractors get commercial clients?

By reaching the people who buy the work again and again, such as property managers, realtors and HOAs, with a short call or email that asks for a walkthrough, then following up and doing great work on the first job.

What is the best time to cold call a property manager?

Mid-morning on a weekday tends to work, when they are at their desk but not yet buried. Avoid Monday mornings and the end of the month, when rents and reports are due.

What do I say in the first ten seconds?

Who you are, what you do, for what kind of property, and where. Then ask if they have a minute. Short and specific earns the next ten seconds.

How many times should I follow up?

A few times over several weeks is normal, spaced out, each with something useful. Stop when they say no or ask you to.

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