Paper job sheets get lost in the truck, and big field service systems bury the job under twenty fields. A small shop needs the essentials on one screen, filled in from the booking, and a way to mark each step that also does the paperwork.
- A good job sheet fills itself from the booking: customer, phone, address, the work and the price.
- Each step, from on the way to done, should be one tap, and done should send the invoice.
- Before and after photos and notes belong on the job, not in your camera roll.
- In Koira, jobs and the day plan are on every plan. Crew clock-in on jobs is on Front Office.
What goes on a work order
- Customer name, phone and address.
- What the job is, the agreed price and any notes.
- When it is booked, and who is going.
- Photos before and after.
- Times: when the tech left, arrived, started and finished.
How a job works in Koira
Every booking, from a call, a text or your site, becomes a job with the customer, the address, the work and the price already filled in. If the estimate was signed, the job carries its lines. The address, the problem and any photos are on your phone before you arrive.
On site, each step is one tap: on the way, there, working, done. On the way sends the customer an on-my-way text. Done sends the invoice, built from the estimate and your price list, and the customer can pay at the door. Each tap is stamped with the time, so you know how long the job took and how long the drive was.
Before and after photos go on the job. Finished-job photos can feed your site and your listings, so your work shows up where neighbors look.
Work orders for a crew
On Front Office, each person sees their own stops in driving order on their phone, and clocks in and out of each job. Hours add up by person and by job, with no timesheets to collect and no per-person fee. See crew.
If you want paper too
The free estimate generator and invoice generator print a clean document with no account. When you are ready to stop retyping, the same details live on the job in Koira.
What Koira does not do
- It does not do inventory or warehouse stock.
- It does not do payroll. Crew hours are ready for whoever runs it.
Questions about work orders
Is there a work order screen in Koira?
Each job is the work order: customer, address, work, price, notes, photos and the time of each step.
Does tapping done send the invoice?
Yes. The invoice is built from the estimate and your price list and sent when you tap done.
Can my crew use it?
Yes. On Front Office each person has their own lane and clocks in and out of jobs. There is no per-person fee.
Does it work with no signal?
Taps are saved on the phone and sent when you are back online.
